Conflicts & Intake Specialist — Admin & Compliance

cooley; San Diego (CA); On-site; USD 37,884 - 46,149; Full time

Benefits offered by this job

Medical

Health savings account

Dental

Vision

Paid Time Off

Job summary

Cooley LLP is seeking a Business Intake and Conflicts Assistant to support the BIC team under the Director. Responsibilities include managing department emails, assisting attorneys, and cross-training to handle peak periods across intake, conflicts, and administrative tasks.

The role requires proficiency in Microsoft Office and iManage, with overtime availability and a desire to support firm operations. A Bachelor's degree is preferred and SharePoint/Excel skills are a plus.

Qualifications

• After orientation at Cooley LLP, proficiency in the Microsoft Office suite and iManage; willingness to work overtime.
• Preferred: Bachelor's degree; strong computer skills; SharePoint and Excel skills.

Responsibilities

• Manage and respond to department email boxes during scheduled shifts.
• Provide assistance to attorneys and business professionals through effective communication and understanding of BIC processes.
• Cross-train to perform needed functions during high volume times across the department.
• Create conflict searches and run conflict reports; remove extraneous information.
• Perform intake QC on forms and process for necessary approvals; track engagement and waiver letters.
• Carry out database clean-up projects (ethical wall, related party).
• Prepare and organize monthly and annual BIC reports for Firm Leadership.

Skills

Microsoft Office

iManage

Communication skills

Overtime availability

Office filing

Education

Bachelor's degree

Tools

SharePoint

Excel

Job description

Cooley LLP is seeking a Business Intake and Conflicts Assistant to support the BIC team under the Director. Responsibilities include managing department emails, assisting attorneys, and cross-training to handle peak periods across intake, conflicts, and administrative tasks.

The role requires proficiency in Microsoft Office and iManage, with overtime availability and a desire to support firm operations. A Bachelor's degree is preferred and SharePoint/Excel skills are a plus.