Data Entry Specialist:

Ultimate Staffing Services; San Diego (CA); Hybrid; USD 22,000 - 30,000; Full time

Job summary

Ultimate Staffing Services is seeking a detail-oriented Data Entry Specialist to support day-to-day data management and administrative functions across systems and databases.

You will enter, verify, and maintain data, generate reports, and assist with document management while keeping information confidential. This role offers hybrid or remote work options and standard business hours.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, customer service, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Basic computer proficiency with experience using common business software and database systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism.
• Effective time management and ability to meet deadlines.

Responsibilities

• Enter, update, and maintain data in company systems and databases.
• Review information for accuracy, completeness, and consistency.
• Organize, manage, and maintain electronic records and documentation.
• Perform data verification and quality checks as needed.
• Generate, compile, and distribute reports.
• Assist with document management, file maintenance, and record keeping.
• Communicate with internal teams to obtain, verify, or clarify information.
• Support administrative and operational projects as assigned.
• Follow established procedures and maintain confidentiality of sensitive information.
• Meet productivity and accuracy expectations while managing multiple priorities.

Skills

Attention to detail

Time management

Communication skills

Independent and collaborative

Basic computer proficiency

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

Excel

Databases

Job description

We are seeking a detail-oriented Data Entry Specialist to support day-to-day data management and administrative functions. The ideal candidate will be responsible for accurately entering, updating, maintaining, and reviewing information across various systems and databases while supporting general operational needs.

Key Responsibilities

• Enter, update, and maintain data in company systems and databases.
• Review information for accuracy, completeness, and consistency.
• Organize, manage, and maintain electronic records and documentation.
• Perform data verification and quality checks as needed.
• Generate, compile, and distribute reports.
• Assist with document management, file maintenance, and record keeping.
• Communicate with internal teams to obtain, verify, or clarify information.
• Support administrative and operational projects as assigned.
• Follow established procedures and maintain confidentiality of sensitive information.
• Meet productivity and accuracy expectations while managing multiple priorities.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, customer service, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Basic computer proficiency with experience using common business software and database systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism.
• Effective time management and ability to meet deadlines.

Preferred Skills

• Experience working with spreadsheets, databases, or data management tools.
• Familiarity with office procedures and general administrative functions.
• Strong problem-solving and analytical abilities.
• Adaptability in a fast-paced environment.

Work Environment

Office, hybrid, or remote work environment depending on business needs. Standard business hours with occasional flexibility as required.

This position description is intended to outline the general nature and level of work performed and may be modified based on organizational needs. Duties and responsibilities may change at any time.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.