Data Entry Specialist

Intuvia Technologies; Buffalo (NY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Intuvia Technologies is seeking a Data Entry Operations Specialist for a 12+ month contract, with a hybrid work arrangement in Buffalo, NY (ZIP 14210). The role involves high-volume data entry into mainframe and brokerage systems and maintaining audit-ready case notes.

You'll coordinate cash and security transfers, collaborate with Operations, Trust Officers, Legal and Tax teams, and identify process improvements in a fast-paced environment.

Qualifications

• Proven typing speed and high accuracy in data entry.
• Strong attention to detail to spot errors in heavy documentation.
• Clear verbal and written communication for cross-department coordination.
• Strong organization and time-management in a fast-paced environment.
• Proficiency with Microsoft Office and ability to quickly learn mainframe/brokerage databases.
• Bachelor's degree in Business, Finance, or equivalent experience.

Responsibilities

• Enter high-volume financial data into mainframe and brokerage systems with accurate notekeeping for audits.
• Coordinate cash and security transfers and other asset movements with front-office teams.
• Review operational reports for accuracy, escalating gaps to mitigate risk.
• Collaborate with Operations, Trust Officers, Legal, Tax and external vendors.
• Identify bottlenecks and propose process improvements.

Skills

Typing speed

Attention to detail

Communication

Time management

MS Office

Data entry accuracy

Education

Bachelor's degree in Business, Finance, or equivalent practical administrative experience

Tools

Mainframe databases

Brokerage systems

Excel

Word

Job description

Job Title: Data Entry Operations Specialist

Job Location: Hybrid at Buffalo, NY 14210, 3 days/week onsite

Duration: 12+ Months Contract (High possibility of extension)

Responsibilities:

• Data Entry & Documentation: High-volume entry of financial information into mainframe and brokerage systems; maintaining precise, clean, and audible case notes for audit trails.
• Transaction Coordination: Liaise with front-office personnel to coordinate and track cash and security transfers, asset movements, fund/model changes, liquidations, and account terminations.
• Quality Assurance: Review and analyze operational reports and system documents for absolute accuracy, escalating gaps or anomalies to the appropriate teams to mitigate monetary, regulatory, and reputational risk.
• Stakeholder Collaboration: Build and maintain strong working partnerships with cross-functional teams, including Operations, Trust Officers, Legal, Tax, and external vendors.
• Process Improvement: Actively identify operational bottlenecks during daily tasks and propose solutions to streamline processes.

Required Experience:

• Core Administrative Skills: Proven typing speed/accuracy and strong data entry skills.
• Meticulous Attention to Detail: Ability to spot errors in heavy documentation and keep impeccable records.
• Communication: Strong and effective verbal and written communication skills for cross-departmental coordination.
• Agility & Organization: Exceptional planning, prioritization, and time-management skills to thrive in a fast-paced environment with shifting priorities.
• Technical Proficiency: Comfort working within Microsoft Office (Excel, Word) and an ability to quickly learn proprietary mainframe/brokerage databases.
• Education: Bachelor’s degree in Business, Finance, or equivalent practical administrative experience.

Preferred Experience:

• Previous exposure to banking, brokerage operations, trust services, or securities products is a plus but not required.