Accurate Data Entry Specialist (Remote)

Jobcertify; Elgin (IL); Remote; USD 35,000 - 45,000; Full time

Job summary

A leading data management firm is seeking an Accurate Data Entry Specialist to handle file organization and maintenance tasks in a remote setting. The role requires processing electronic and hard-copy records, ensuring accuracy, and complying with policies related to information storage. Candidates must have a high school diploma and basic computer skills. Preferred qualifications include a 4-year degree and experience in data entry or record management. The position promises a chance to contribute to special projects while delivering top-notch customer service.

Qualifications

• Minimum high school diploma or equivalent required.
• Basic computer skills and familiarity with office equipment are necessary.
• Attention to detail and ability to comprehend instructions are important.

Responsibilities

• Process incoming electronic and hard-copy records into approved storage.
• Prepare and scan hard-copy documents into electronic format.
• Assist with tracking custody of official files.

Skills

Attention to detail

Basic computer skills

Communication skills

Critical thinking

Education

High school diploma or equivalent

4-year college degree or equivalent work experience

Tools

MS Office

Document Management Systems

Job description

About the job Accurate Data Entry Specialist (Remote)

The Data Entry Specialist is responsible for daily operational tasks related to file organization, maintenance, storage, and security. These include, but are not limited to, the creation, labeling, tracking, storage, and cleansing of both electronic and paper files in accordance with Firm policies, procedures, and workflows. These tasks involve data entry, scanning, electronic data transfers, hard copy filing, and communicating with Firm personnel.

Essential Job Duties and Responsibilities:

• Process incoming electronic and hard-copy records into Firm-approved storage.
• Prepare and scan hard-copy documents into electronic format.
• Assist with tracking custody of official files and their contents, whether in electronic or paper format.
• Respond to requests to locate, retrieve, return, or update items.
• Review electronic and hard copy files for accuracy and proper organization.
• Assist with transfer, closing, retention and cleansing of files in accordance with Firm procedures.
• Comply with Firm policy, procedures, and workflows related to information storage and governance, and assist with communicating these standards to Firm personnel.
• Provide high-quality customer service.
• Provide input to management about workload and workflows.
• Participate in special projects as requested.
• Ability to maintain reliable and consistent attendance in the office.
• Ability to maintain confidentiality.
• Other duties as assigned.

KNOWLEDGE, EDUCATION SKILLS AND ABILITIES:

• Minimum high school diploma or equivalent.
• Basic computer skills (MS Office, Outlook email) and familiarity with office equipment such as scanners and printers.
• Attention to detail and ability to comprehend and follow instructions.
• Ability to communicate clearly in professional setting.
• Critical thinking skills and good judgment to discern priorities and to identify how to elevate concerns.
• Physical capacity to push, pull, or move carts and lift boxes up to 20 lbs. Reasonable accommodations will be made for qualified individuals with disabilities, if required, in accordance with applicable laws and Firm policy.

Preferred Requirements:

• 4-year college degree or equivalent work experience.
• Experience with data entry, record management, and/or legal documents.
• Intermediate computer skills and familiarity with PDF creation, combination, and separation and Document Management Systems (e.g., iManage or NetDocuments).