Data Entry Clerk IV – Grand Jury

Cook County State's Attorney; Chicago (IL); On-site; USD 38,000 - 46,000; Full time

Job summary

The Cook County State’s Attorney’s Office in Chicago is seeking a Data Entry Clerk IV/Grand Jury (#482) to support the Administrative Services bureau. Location: 2650 S California/Leighton Courthouse. Reports to Administrative Supervisor.

Grade 14. Working hours: Monday–Friday, 8:30 a.m.–4:30 p.m. You will type and generate information and indictment documents, enter case data in the CRIMES Management System, proofread and sort documents, file paperwork, handle calls, copy/fax/email, and maintain

Qualifications

• Excellent verbal and written communication skills.
• Ability to manage a high-volume caseload daily.
• Ability to work in a fast-paced environment.
• Knowledge of Microsoft Word.

Responsibilities

• Type and generate information and indictment documents.
• Enter and update case information in CRIMES Management System.
• Proofread and sort documents.
• File all necessary paperwork.
• Facilitate telephone calls, transfer to appropriate individual, and take messages.
• Copy, fax, and email documents.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

High-volume caseload management

Fast-paced environment

Microsoft Word

Tools

CRIMES computer experience

AOIC criminal codes knowledge

Job description

The Cook County State's Attorney's Office (CCSAO) is a diverse and dedicated team of professionals committed to justice and safety for over five-million residents. As the second-largest prosecutor's office in the U.S., the CCSAO prosecutes criminal and regulatory violations across six bureaus and four units with a staff of over 1,200.

Our Mission

To uphold justice and public safety in Cook County by fairly, ethically, and effectively prosecuting crime, supporting victims, and protecting the rights of all residents.

Who We Are Looking For

We are seeking individuals who share our passion for justice, diversity, and the well-being of the community. Whether you are a legal professional, an investigator, or an administrative specialist, we value dedication, integrity, and a commitment to our values of accountability, respect, and fairness. Join our team if you are ready to make a tangible impact, work collaboratively, and uphold the principles of justice with unwavering dedication. At the Cook County State's Attorney's Office, your skills and values will help shape a safer and stronger Cook County.

Job Title: Data Entry Clerk IV/Grand Jury ( #482)

Reports to:Administrative Supervisor

Grade: 14

Level: Entry (This may vary for internal candidates only)

Location: 2650 S California/Leighton Courthouse

Bureau: Administrative Services

Division/Unit: Grand Jury

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities

• Type and generate information and indictment documents.
• Enter and update case information in CRIMES Management System.
• Proofread and sort documents.
• File all necessary paperwork.
• Facilitate telephone calls, transfer to appropriate individual, and take messages.
• Copy, fax, and email documents.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications:

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• The candidate must be able to manage a high-volume caseload daily.
• The candidate must be able to work in a fast-paced environment.
• Knowledge of Microsoft Word applications.

Preferred:

• Clerks and CRIMES computer experience.
• Knowledge of AOIC criminal codes.
• Typing speed of 50+wpm.

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

We are dedicated to ensuring fair treatment for all and fostering a diverse, professional, respectful workplace that reflects the communities of Cook County.