Data Entry Clerk IV – Grand Jury

Cook County State’s Attorney’s Office; Chicago (IL); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

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Job summary

Cook County State’s Attorney’s Office in Chicago seeks a Data Entry Clerk IV for the Grand Jury to support the Administrative Services bureau. Primary duties include typing, generating indictment documents, entering case data into CRIMES, and handling routine communications.

Ideal candidates will have strong written and verbal skills, the ability to manage a high-volume caseload in a fast-paced environment, and proficiency with Microsoft Word. Working hours are 8:30 a.m.

Qualifications

• The candidate must have excellent verbal and written communication skills and strong organizational abilities.
• The candidate must be able to manage a high-volume caseload daily in a fast-paced environment.
• Proficiency with Microsoft Word is required or strongly preferred.

Responsibilities

• Type and generate indictment documents.
• Enter and update case information in CRIMES Management System.
• Utilize Law Enforcement Agency Databases.
• Proofread and sort documents.
• Date stamp documents.
• File all necessary paperwork.
• Facilitate telephone calls and route messages.
• Copy, fax, and email documents.
• Maintain confidentiality of information and systems.
• Interact with CCSAO employees and outside agency personnel.
• Perform additional duties as assigned.

Skills

Verbal and written communication

Organizational skills

Multitasking

Microsoft Word

Tools

CRIMES system

AOIC codes

Job description

Who We Are

The Cook County State's Attorney's Office (CCSAO) is a diverse and dedicated team of professionals committed to justice and safety for over five-million residents. As the second-largest prosecutor's office in the U.S., the CCSAO prosecutes criminal and regulatory violations across six bureaus and four units with a staff of over 1,200.

Our Mission

To uphold justice and public safety in Cook County by fairly, ethically, and effectively prosecuting crime, supporting victims, and protecting the rights of all residents.

Who We Are Looking For

We are seeking individuals who share our passion for justice, diversity, and the well-being of the community. Whether you are a legal professional, an investigator, or an administrative specialist, we value dedication, integrity, and a commitment to our values of accountability, respect, and fairness. Join our team if you are ready to make a tangible impact, work collaboratively, and uphold the principles of justice with unwavering dedication. At the Cook County State's Attorney's Office, your skills and values will help shape a safer and stronger Cook County.

Data Entry Clerk IV – Grand Jury

Chicago IL

Job Title: Data Entry Clerk IV/Grand Jury ( #482)

Reports to: Administrative Supervisor

Grade: 14

Salary: $60,147

Level: Entry (This may vary for internal candidates only)

Location: 2650 S California/Leighton Courthouse

Bureau: Administrative Services

Division/Unit: Grand Jury

Application deadline: October 22, 2026

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties And Responsibilities

• Type and generate information and indictment documents.
• Enter and update case information in CRIMES Management System.
• Utilize Law Enforcement Agency Databases.
• Proofread and sort documents.
• Date stamp documents.
• File all necessary paperwork.
• Facilitate telephone calls, transfer to appropriate individual, and take messages.
• Copy, fax, and email documents.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications

Required

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• The candidate must be able to manage a high-volume caseload daily.
• The candidate must be able to work in a fast-paced environment.
• Knowledge of Microsoft Word applications.

Preferred

• Clerks and CRIMES computer experience.
• Knowledge of AOIC criminal codes.
• Typing speed of 50+wpm.

Equal Employment Opportunity

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.