Data Entry Clerk IV – Grand Jury

Cook-County-State; Chicago (IL); On-site; USD 38,000 - 46,000; Full time

Job summary

Cook County State’s Attorney Office in Chicago is seeking a Data Entry Clerk IV/Grand Jury to support the Grand Jury unit. The role involves typing and generating indictment documents, entering case information in the CRIMES Management System, and handling confidential materials.

The position reports to Administrative Supervisor and requires strong communication, organization, and multitasking skills in a fast-paced environment. Monday–Friday, 8:30 a.m.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Experience using Microsoft Word.
• Ability to manage a high-volume caseload.
• Ability to work in a fast-paced environment.

Responsibilities

• Type and generate information and indictment documents.
• Enter and update case information in CRIMES Management System.
• Proofread and sort documents.
• File all necessary paperwork.
• Facilitate telephone calls, transfer to appropriate individual, and take messages.
• Copy, fax, and email documents.
• Maintain confidentiality of information and systems.
• Interact with CCSAO employees and outside agencies.
• Perform additional duties and responsibilities as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Microsoft Word

Tools

CRIMES Management System

Job description

Should you have any questions concerning:

The Administrative Services Bureau, please call 312-603-1880

oremail to [e-mail]

Legal hiring for State Attorneys can be directed to

Careers At Cook County State's Attorney Office

Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve.

Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service.

Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness.

By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County.

Explore our current openings below and find where you fit in our mission to pursue justice and serve the public.

To do justice in the pursuit of thriving, healthy, and safe communities.

Our Vision:

We're committed to creating a safer, stronger Cook County. That means approaching every case with integrity, demanding accountability, and increasing our presence in the community. Our success is not measured convictions. We believe in doing what's right - fighting for the best, fairest outcomes, whatever form that takes. It's our responsibility to address the historic inequities in our justice system. Everyone deserves a fair shot at justice, regardless of their zip code, paycheck, or the color of their skin.

Job Title: Data Entry Clerk IV/Grand Jury ( #482)

Reports to: Administrative Supervisor

Grade: 14

Level: Entry (This may vary for internal candidates only)

Location: 2650 S California/Leighton Courthouse

Bureau: Administrative Services

Division/Unit: Grand Jury

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Type and generate information and indictment documents.
• Enter and update case information in CRIMES Management System.
• Proofread and sort documents.
• File all necessary paperwork.
• Facilitate telephone calls, transfer to appropriate individual, and take messages.
• Copy, fax, and email documents.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications:

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• The candidate must be able to manage a high-volume caseload daily.
• The candidate must be able to work in a fast-paced environment.
• Knowledge of Microsoft Word applications.

Preferred:

• Clerks and CRIMES computer experience.
• Knowledge of AOIC criminal codes.
• Typing speed of 50+wpm.

EEO Message:

The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

Any problems with your application can be directed towards [e-mail]