Data Entry Specialist

Calculated Hire; Weehawken (NJ); On-site; USD 45,000 - 55,000; Full time

Job summary

A staffing and consulting firm is looking for an early-career professional to join their Weehawken team. The role emphasizes tracking and managing purchase orders, ensuring data accuracy, and strong communication skills. Ideal candidates have 1–2 years in data entry or operations and possess strong Excel capabilities. The position involves working closely with global vendors while maintaining accurate ERP data and supporting shipment coordination. This opportunity is crucial for an organized, detail-oriented individual eager to contribute to operational success.

Qualifications

• 1–2+ years of experience in data entry, operations, or supply chain support.
• Extremely high attention to detail to prevent business impact.
• Strong Excel skills for managing large datasets.

Responsibilities

• Track and manage monthly purchase orders sent to vendors.
• Consolidate vendor Excel spreadsheets into a master tracker.
• Monitor shipment timelines and update status indicators.
• Enter and maintain accurate data within the ERP system.

Skills

Data entry

Attention to detail

Excel proficiency

Clear communication

Organizational skills

Tools

NetSuite

Job description

Overview

The initial focus will be supporting Purchase Order (PO) tracking and shipment coordination for the team, with additional responsibilities expected to evolve as the business scales. This position is ideal for a highly detail-oriented, early-career professional who excels at data accuracy, organization, and structured communication.

Key Responsibilities

• Track and manage all monthly purchase orders sent to global vendors
• Receive, review, and consolidate vendor-provided Excel spreadsheets into a master PO tracker
• Monitor shipment timelines and flag status using clear indicators
• Enter and maintain accurate PO, shipment, cost, and unit data within the ERP system (NetSuite)
• Manually update changes received from vendors, including quantities, delivery dates, and costs
• Match vendor packing slips to purchase orders and shipment records
• Support Quality Assurance workflows related to shipments and orders
• Manage and organize inbound email communications from vendors and internal stakeholders
• Ensure all PO and shipment data is accurate, complete, and up to date

Required Qualifications

• 1–2+ years of experience in data entry, operations, supply chain support, or administrative roles
• Extremely high attention to detail — errors in this role can have significant business impact
• Strong Excel skills, including working with large datasets and consolidating multiple files
• Professional and clear written communication, particularly via email
• Proven ability to manage repetitive, accuracy-driven work with consistency and accountability
• Comfortable learning new systems and processes (NetSuite experience is a plus but not required)

Preferred (Not Required)

• Experience working with purchase orders, shipments, or vendor coordination
• Exposure to ERP systems (especially NetSuite)
• Experience working with international vendors or logistics data
• This is not an analytics, reporting, or modeling role
• No dashboard creation, insights generation, or technical analysis required
• Primary focus is execution, tracking, accuracy, and operational support