Data Entry Clerk

Open Systems Inc.; Torrance (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Open Systems Inc. in Torrance, CA is seeking an organized administrative and operational support contractor for the Supply Chain Management team.

You will handle data entry for ocean and air shipments, maintain records, and assist with invoicing using the Glovia ERP system. Key duties include creating ASNs, tracking shipment status, coordinating with suppliers and internal teams, and supporting delivery schedule adjustments.

Qualifications

• Experience in supply chain, logistics, purchasing, import/export, or warehousing.
• Experience with shipment coordination and schedule management.
• Familiarity with PO, lead time, ETD/ETA, ASN, inventory, and ocean/air transport.
• Experience with ERP systems such as Glovia, SAP, Oracle, or similar.
• Proficient in Microsoft Excel and MS Office.
• Strong attention to detail and accuracy in transactional data.
• Good follow-up, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Perform data entry and maintain records for shipments.
• Process invoices and supply chain transactions in Glovia.
• Create and process ASNs via email and EDI.
• Monitor shipment status and coordinate with suppliers and internal teams.
• Support delivery schedule changes and urgent shipments.
• Assist other purchasing and logistics activities as needed.

Skills

Data entry

Attention to detail

Communication

Problem solving

Multitasking

Cross-functional coordination

Tools

Glovia

SAP

Oracle

Microsoft Excel

Job description

Candidates must reside within a reasonable commuting distance of the Torrance, CA office. Proximity to the office is a business requirement to support company asset management, equipment distribution and return, onboarding, IT support, training, and any future business needs that may require onsite attendance.

The contractor will provide administrative and operational support to the Supply Chain Management team.

Primary Responsibilities

• Perform data entry and maintain accurate records for ocean and air shipments, including shipment status, ETD/ETA, and related tracking information.
• Process invoices and other supply chain transactions using PPA’s ERP system (Glovia).
• Create and process ASNs (Advance Shipment Notices) to customers via email and EDI.
• Monitor shipment status and follow up with suppliers, freight forwarders, warehouse providers, and internal teams as necessary.
• Support delivery schedule adjustments and follow up on shipment delays, urgent shipments, and other supply chain issues.
• Support other purchasing, logistics, and supply chain operational activities as assigned.

Required Experience & Skills

• Previous experience in supply chain, logistics, purchasing, import/export, warehouse operations, or a related field is preferred.
• Experience with shipment coordination, delivery schedule management, inventory control, invoicing, or order processing is preferred.
• Familiarity with basic supply chain and logistics concepts, such as PO, lead time, ETD/ETA, ASN, inventory, and ocean/air transportation.
• Experience using ERP systems such as Glovia, SAP, Oracle, or similar systems is preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy when handling operational and transactional data.
• Strong follow-up, communication, and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a fast-paced supply chain environment.
• Ability to communicate and coordinate with suppliers, freight forwarders, warehouse providers, customers, and internal cross-functional teams.