Data Entry Clerk

Img Citrus INC; Vero Beach (FL); On-site; USD 19,000 - 25,000; Full time

Job summary

Img Citrus INC is seeking a Data Entry Clerk to ensure high-accuracy data bridge during peak import windows, coordinating critical documents from South America, Europe, and Africa. You will maintain ERP and warehouse data integrity and support compliance and audits.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced agricultural environment, with flexibility for peak periods and weekend coverage if needed.

Qualifications

• High School Diploma or GED required.
• Associate degree in Business Administration, Logistics, Supply Chain, or related field preferred.
• 1–3 years of admin, logistics, transportation, inventory, or data entry experience preferred.
• Experience in agriculture, produce, food manufacturing, or distribution is a plus.
• Flexible with hours of operations.
• Excellent data entry accuracy and attention to detail.

Responsibilities

• Process Shipping Packets: review and organize import documents for citrus shipments from multiple regions.
• Proactive Exception Management: flag missing or mismatched paperwork.
• Team Alerts: notify logistics/compliance teams to prevent delays and demurrage.
• Maintain electronic records to support inventory and reporting.
• Assist with inbound delivery schedules with packing house and supply team.
• Monitor deliveries and report scheduling conflicts or delays.
• Organize, scan, index, and file logistics documentation.
• Maintain digital records for food safety, traceability, regulatory compliance, and audits.
• Ensure documentation is archived and retrievable.
• Assist with reports and logistics information as requested.
• Support Sales and Logistics Operations teams with admin tasks.
• Answer calls and routine inquiries; prepare correspondence and spreadsheets.
• Assist with data reconciliation and record verification.
• Maintain office supplies and general organization.
• Perform other duties to support operations.

Skills

Data entry accuracy

Organizational skills

Time management

Verbal and written communication

MS Office proficiency

ERP/logistics software experience

Independent and team work

Education

High School Diploma or GED

Associate degree in Business Admin/Logistics/Supply Chain

Tools

ERP software

Inventory management software

Logistics software

Job description

Data Entry Clerk

SUMMARY/OBJECTIVE

The objective of this role is to establish a high-accuracy data bridge during the high-volume summer import window (May–October), ensuring operational efficiency and data integrity across multi-continental supply chains from South America, Europe, and Africa. By managing the rapid processing of critical import documentation—such as packing lists, phytosanitary certificates, Bills of Lading and invoices,it prevents costly port delays by notifying the team about missing documents. Furthermore, it guarantees ERP and Warehouse Management System accuracy by making sure all data points get updated accurately. .

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced agricultural environment while maintaining a high degree of accuracy and confidentiality.

JOB FUNCTIONS

Logistics Data Entry

• Process Shipping Packets: Receive, review, and organize critical import documentation—including packing lists, phytosanitary certificates, Bills of Lading (BOL), and commercial invoices for incoming citrus shipments from South America, Europe, and Africa.
• Proactive Exception Management: Audit incoming document packages against physical shipment notices to immediately flag missing, incomplete, or mismatched paperwork.
• Team Alerts: Promptly notify internal logistics and compliance teams about missing documentation to clear customs friction and prevent costly port delays or demurrage fees.
• Maintain accurate electronic records to support inventory and operational reporting.

Supplier Coordination Support

• Assist with confirming inbound delivery schedules with the packing house and supply team.
• Monitor expected deliveries and report scheduling conflicts or delays.

General Administrative Support

• Organize, scan, index, and electronically file logistics documentation.
• Maintain digital records to support food safety, traceability, regulatory compliance, and internal audit requirements.
• Ensure documentation is properly archived and easily retrievable.
• Assist with preparing reports and compiling logistics information as requested.

General Administrative Support

• Provide administrative assistance to the Sales and Logistics Operations teams.
• Answer incoming calls and respond to routine inquiries.
• Prepare correspondence, reports, spreadsheets, and other documentation.
• Assist with data reconciliation and record verification.
• Maintain office supplies and assist with general office organization.
• Perform other duties as assigned to support departmental operations.

QUALIFICATIONS

• High School Diploma or GED required.
• Associate degree in Business Administration, Logistics, Supply Chain, or related field preferred.
• One (1) to three (3) years of administrative, logistics, transportation, inventory, or data entry experience preferred.
• Experience in agriculture, produce, food manufacturing, or distribution is a plus.
• Must be flexible with hours of operations
• Excellent data entry accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience working with ERP, inventory, or logistics software preferred.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision while also functioning effectively as part of a team.

WORK HOURS & ENVIRONMENT

40+ hours work week and required to work additional hours during peak times or as needed. Weekends and nights may be required as needed.

COMPANY RESERVES THE RIGHT TO CHANGE THE JOB DESCRIPTION AND/OR REQUIRE ADDITIONAL DUTIES AT ITS DISCRETION. DRUG FREE WORKPLACE, EOE and E-VERIFY