Data Entry and AP Coordinator

Case Paper; Town of Florida (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Case Paper is seeking a Data Entry & Accounts Payable Coordinator in Plant City, Florida. The role emphasizes accurate invoice processing, three-way matching, and supporting day-to-day office operations in a fast-paced manufacturing setting.

The ideal candidate will have strong data entry skills, detail orientation, and collaboration across departments to maintain timely payments and accurate records.

Qualifications

• 2+ years of data entry, accounts payable, or related accounting support experience.
• Strong attention to detail with high accuracy.
• Proficient in Microsoft Excel and Microsoft Office.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Dependable with excellent attendance.
• Self-motivated with the ability to work independently and as part of a team.

Responsibilities

• Process invoices and perform three-way matching to ensure accuracy.
• Enter data into company systems and generate reports as needed.
• Maintain organized electronic and physical invoice records.
• Collaborate with Purchasing, Warehouse, Operations, and Accounting to resolve issues.

Skills

Data entry

Accounts payable

Excel

Microsoft Office

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Tools

Internal software systems

Job description

Position Summary

We are seeking a highly organized, detail-oriented Data Entry & Accounts Payable Coordinator to join our team in our Plant City, Florida office. This position plays a key role in ensuring the accuracy and timely processing of invoices through three-way matching while supporting daily office operations.

The ideal candidate is a self-starter with excellent attendance, strong mathematical aptitude, exceptional attention to detail, and the ability to work collaboratively across multiple departments in a fast-paced manufacturing environment.

Key Responsibilities

Accounts Payable & Invoice Processing

• Perform accurate data entry of invoices into company systems.
• Review, reconcile, and approve vendor invoices through three-way matching (Purchase Order, Proof of Delivery, and Invoice).
• Research and resolve invoice discrepancies by working closely with Purchasing, Warehouse, Operations, and Accounting.
• Ensure invoices are processed accurately and in a timely manner.
• Maintain organized electronic and physical invoice records.

Data Entry & Reporting

• Enter and maintain accurate information in Excel and internal software systems.
• Verify data accuracy and identify discrepancies.
• Prepare spreadsheets, reports, and supporting documentation as needed.
• Maintain confidentiality of financial and company information.

Office Administration

• Order and maintain office supplies.
• Scan, file, and organize documents.
• Assist with general administrative duties to support the office and plant operations.
• Support special projects and other administrative tasks as assigned.

Cross-Functional Collaboration

• Communicate professionally with internal departments and vendors.
• Partner with Purchasing, Accounting, Customer Service, Warehouse, and Operations to resolve issues efficiently.
• Build positive working relationships while maintaining a high level of customer service.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in data entry, accounts payable, accounting support, or office administration.
• Strong attention to detail with a high degree of accuracy.
• Advanced math and reconciliation skills.
• Proficient in Microsoft Excel and Microsoft Office.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Dependable with excellent attendance and punctuality.
• Self-motivated with the ability to work independently and as part of a team.

Desired Attributes

• Exceptional attention to detail.
• Strong analytical and problem-solving abilities.
• Positive attitude with a willingness to learn.
• Professional, courteous, and team-oriented.
• Reliable and accountable.
• Ability to maintain accuracy in a fast-paced environment.