Data Entry and AP Coordinator

Case Paper Co Inc; Town of Florida (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

Case Paper Co Inc in Plant City, Florida is seeking a meticulous Data Entry and Accounts Payable Coordinator to join our team. You will ensure accurate data entry, perform three-way invoice matching, and support daily office operations in a fast-paced manufacturing setting.

The ideal candidate brings 2+ years of data entry or AP experience, strong Excel skills, and a proven ability to collaborate across Purchasing, Warehouse, and Accounting while maintaining confidentiality and timely processing

Qualifications

• High school diploma or equivalent.
• 2+ years in data entry, accounts payable, or related roles.
• Strong attention to detail and accuracy.
• Proficient with Microsoft Excel and Office.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to multi-task and meet deadlines.
• Dependable with punctual attendance.
• Team player with ability to work independently.

Responsibilities

• Enter invoices into company systems with accuracy.
• Review and reconcile invoices using three-way matching.
• Research and resolve invoice discrepancies with related departments.
• Maintain organized invoice records.
• Enter and maintain data in Excel and internal systems.
• Prepare spreadsheets and reports.
• Assist with office supplies, filing, and admin tasks.
• Collaborate with Purchasing, Accounting, Customer Service, Warehouse and Operations.

Skills

Data entry

Accounts payable

Microsoft Excel

Microsoft Office

Attention to detail

Time management

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

ERP system

Internal software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Data Entry and AP Coordinator

Full Time Clerical Plant City, FL, US

2 days ago Requisition ID: 1127

Salary Range: $18.00 To $20.00 Hourly

Position Summary

We are seeking a highly organized, detail-oriented Data Entry & Accounts Payable Coordinator to join our team in our Plant City, Florida office. This position plays a key role in ensuring the accuracy and timely processing of invoices through three-way matching while supporting daily office operations.

The ideal candidate is a self-starter with excellent attendance, strong mathematical aptitude, exceptional attention to detail, and the ability to work collaboratively across multiple departments in a fast-paced manufacturing environment.

Key Responsibilities

Accounts Payable & Invoice Processing

• Perform accurate data entry of invoices into company systems.
• Review, reconcile, and approve vendor invoices through three-way matching (Purchase Order, Proof of Delivery, and Invoice).
• Research and resolve invoice discrepancies by working closely with Purchasing, Warehouse, Operations, and Accounting.
• Ensure invoices are processed accurately and in a timely manner.
• Maintain organized electronic and physical invoice records.

Data Entry & Reporting

• Enter and maintain accurate information in Excel and internal software systems.
• Verify data accuracy and identify discrepancies.
• Prepare spreadsheets, reports, and supporting documentation as needed.
• Maintain confidentiality of financial and company information.

Office Administration

• Order and maintain office supplies.
• Scan, file, and organize documents.
• Assist with general administrative duties to support the office and plant operations.
• Support special projects and other administrative tasks as assigned.

Cross-Functional Collaboration

• Communicate professionally with internal departments and vendors.
• Partner with Purchasing, Accounting, Customer Service, Warehouse, and Operations to resolve issues efficiently.
• Build positive working relationships while maintaining a high level of customer service.

Qualifications

Required

• High school diploma or equivalent.
• 2+ years of experience in data entry, accounts payable, accounting support, or office administration.
• Strong attention to detail with a high degree of accuracy.
• Advanced math and reconciliation skills.
• Proficient in Microsoft Excel and Microsoft Office.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Dependable with excellent attendance and punctuality.
• Self-motivated with the ability to work independently and as part of a team.

Desired Attributes

• Exceptional attention to detail.
• Strong analytical and problem-solving abilities.
• Positive attitude with a willingness to learn.
• Professional, courteous, and team-oriented.
• Reliable and accountable.
• Ability to maintain accuracy in a fast-paced environment.