Data Entry & Administrative Specialist (Detail-Focused)

Pathfinder Inspections & Field Services, LLC; Odessa (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Pathfinder Inspections & Field Services, LLC is seeking an Administrative Assistant / Data Entry Specialist to type information from paper documents into our database, maintaining confidentiality and accuracy. The ideal candidate is computer savvy with fast typing and strong attention to detail.

You will support the data team, transfer data, update and verify records, and help generate organized spreadsheets using MS Word and Excel.

Qualifications

• Proven experience as an administrative assistant/data entry specialist
• Great attention to detail
• Fast typing skills; Knowledge of the touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• High school degree or equivalent

Responsibilities

• Transfer data from paper formats into computer files or database systems using keyboards and/or optical scanners
• Type in data provided directly from customers
• Create spreadsheets with large numbers of figures without mistakes
• Familiarity with spreadsheets, pivot tables, and formulas
• Verify data by comparing it to source documents
• Update existing data
• Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organize paperwork after entering data to ensure it is not lost
• Proven experience as an administrative assistant/data entry specialist
• Fast typing skills; Knowledge of the touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• Great attention to detail
• High school degree or equivalent

Skills

Data entry

Typing speed

Confidentiality awareness

Attention to detail

Customer service

English proficiency

Microsoft Office basics

Education

High school diploma or equivalent

Tools

MS Word

Excel

Spreadsheets

Pivot tables

Formulas

Job description

Pathfinder Inspections & Field Services, LLC is seeking an Administrative Assistant / Data Entry Specialist to type information from paper documents into our database, maintaining confidentiality and accuracy. The ideal candidate is computer savvy with fast typing and strong attention to detail.

You will support the data team, transfer data, update and verify records, and help generate organized spreadsheets using MS Word and Excel.