Data Entry Specialist

Pathfinder Inspections; Odessa (TX); On-site; USD 17,000 - 25,000; Full time

Job summary

Pathfinder Inspections is seeking an Administrative Assistant / Data Entry Specialist to digitize paper records and maintain accurate data in our database. You will type directly from customers and source documents, create organized spreadsheets, and verify data for consistency.

The role requires meticulous attention to detail, strong English communication, and familiarity with MS Office. Ideal for candidates with data confidentiality awareness.

Qualifications

• Proven experience as admin assistant or data entry specialist.
• Fast typing skills and touch typing preferred.
• Strong knowledge of MS Word and Excel.
• Good command of English and customer service skills.

Responsibilities

• Transfer data from paper formats into computer files using keyboards and/or scanners.
• Type data from customers into the system.
• Create spreadsheets with accurate figures.
• Verify data against source documents.
• Perform regular backups to preserve data.
• Sort and organize paperwork after entry.
• Retrieve data from databases or electronic files as requested.

Skills

Fast typing

Attention to detail

Data entry

English communication

Customer service

Education

High school diploma or equivalent

Tools

MS Office (Word, Excel)

Database systems

Pivot tables

Spreadsheet formulas

Job description

We are looking for an Administrative Assistant / Data Entry Specialist to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory. The company will rely on you for having accurate and updated data that are easily accessible through a digital database.ResponsibilitiesTransfer data from paper formats into computer files or database systems using keyboards and/or optical scannersType in data provided directly from customersCreate spreadsheets with large numbers of figures without mistakesFamiliarity with spreadsheets, pivot tables, and formulasVerify data by comparing it to source documentsUpdate existing dataRetrieve data from the database or electronic files as requestedPerform regular backups to ensure data preservationSort and organize paperwork after entering data to ensure it is not lostProven experience as an administrative assistant/data entry specialistFast typing skills; Knowledge of the touch typing system is strongly preferredExcellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.)Working knowledge of office equipment and computer hardware and peripheral devicesBasic understanding of databasesGood command of English both oral and written and customer service skillsGreat attention to detailHigh school degree or equivalent