DATA ENTRY - ACCOUNTS PAYABLE

DG GLASS & TRADE - Desde 2001 conectando negocios confiaveis.; Tampa (FL); On-site; USD 28,000 - 30,000; Full time

Job summary

DG GLASS & TRADE - Desde 2001 conectando negocios confiaveis. seeks an onsite Data Entry - Accounts Payable Administrator in Tampa, FL. This contract-to-hire role handles invoices, vendor records, and purchase activities, with a Monday–Friday 8–5 schedule.

The ideal candidate has 2+ years in AP data entry, strong Google Drive skills, and a high school diploma. Background and drug screens are required for employment consideration.

Qualifications

• Accurate and confidential handling of AP data.
• Invoice review, vendor statement reconciliation, and billing discrepancy resolution.
• Support purchasing activities: issue PO's, estimate/pricing, track job costs, RFQs.

Responsibilities

• Enter and code vendor invoices into job cost categories.
• Coordinate with project managers and vendors to resolve billing issues.
• Maintain vendor records (W-9s, COIs) and organize files in Google Drive/PM systems.
• Prepare weekly/monthly reports and provide accounting/admin support.

Skills

Accounts payable

Data entry

Bilingual: Spanish/English

Organization

Education

High school diploma or equivalent

Associate's Degree

Tools

Google Drive

QuickBooks

ProCore

Job description

Job ID 23777 - Data Entry - Accounts Payable Administrator
Location: Tampa, 33605 - This position is onsite
Pay: $20.00 - $22.00 per hour
Type: Contract to hire
Schedule: Monday- Friday 8-5pm

Job Description

• Process accounts payable transactions accurately and confidentially, including receiving, verifying, coding, and entering vendor and subcontractor invoices, credit memos, and payments into appropriate job cost categories.
• Review invoices against scheduled materials and services, reconcile vendor statements, maintain vendor accounts, and coordinate with project managers and vendors to resolve billing discrepancies.
• Support purchasing and procurement activities, including issuing purchase orders, assisting with estimates and pricing, tracking job costs, coordinating scheduling, and processing requests for quotes (RFQs).
• Maintain accurate vendor records, including W-9 forms, Certificates of Insurance (COIs), invoices, and supporting documentation. Organize physical and digital files using Google Drive and project management systems.
• Provide general accounting and administrative support, including preparing weekly and monthly reports, scanning and logging vendor tickets, operating office equipment, and assisting with additional office and project-related tasks as needed.

Nice To Have

• Associate's Degree
• QuickBooks
• ProCore
• Bilingual: Spanish/English

Requirements

• 2+ years of experience in AP data entry, purchasing, scheduling, or construction support roles
• Must be Google Drive proficient
• High school diploma or equivalent
• Background check required
• Drug screening required