Data Entry

Ross Stores; Austin (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Ross Stores is seeking a Data Entry Specialist to accurately enter and manage data across databases, spreadsheets, and business systems in our Austin facility. You will review source documents, verify data, and correct inconsistencies to ensure clean, reliable records.

Candidate should demonstrate strong typing, Excel proficiency, and ability to work independently while meeting deadlines. Prior experience with CRM/ERP or document management is a plus.

Qualifications

• High school diploma or equivalent.

Responsibilities

• Enter and update information accurately into databases, spreadsheets, and business systems.
• Review source documents and verify data for completeness and accuracy.
• Identify and correct data entry errors and inconsistencies.
• Perform routine data validation and quality-control checks.
• Maintain accurate electronic records and files.
• Organize and manage digital documents and records.
• Process forms, invoices, reports, customer information, and other business documentation.
• Retrieve and update information as requested by internal teams.
• Follow established data-entry procedures, security requirements, and confidentiality standards.
• Reconcile discrepancies between source documents and system records.
• Assist with data cleanup, migration, and database maintenance projects.
• Generate basic reports and spreadsheets as required.
• Meet established productivity, accuracy, and turnaround-time standards.
• Communicate data discrepancies or missing information to appropriate team members.
• Maintain confidentiality of sensitive company and customer information.

Skills

Data entry

Typing

Microsoft Excel

Attention to detail

Time management

Communication

Independent work

Organization

Education

High school diploma or equivalent

Tools

CRM systems

ERP systems

Database systems

Google Workspace

Microsoft 365

Job description

Key Responsibilities

• Enter and update information accurately into databases, spreadsheets, and business systems.
• Review source documents and verify data for completeness and accuracy.
• Identify and correct data entry errors and inconsistencies.
• Perform routine data validation and quality-control checks.
• Maintain accurate electronic records and files.
• Organize and manage digital documents and records.
• Process forms, invoices, reports, customer information, and other business documentation.
• Retrieve and update information as requested by internal teams.
• Follow established data-entry procedures, security requirements, and confidentiality standards.
• Reconcile discrepancies between source documents and system records.
• Assist with data cleanup, migration, and database maintenance projects.
• Generate basic reports and spreadsheets as required.
• Meet established productivity, accuracy, and turnaround-time standards.
• Communicate data discrepancies or missing information to appropriate team members.
• Maintain confidentiality of sensitive company and customer information.

Required Qualifications

• High school diploma or equivalent.
• 1–3 years of data entry, administrative, clerical, or related experience preferred.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel, Word, and common office software.
• Strong typing and keyboarding skills.
• Ability to work independently and meet deadlines.
• Strong organizational and time-management skills.
• Ability to handle repetitive tasks while maintaining accuracy.
• Good written and verbal communication skills.

Preferred Qualifications

• Experience working with CRM, ERP, or database systems.
• Experience with document management systems.
• Experience processing high volumes of data.
• Familiarity with data validation and quality-control procedures.
• Experience with accounting, healthcare, logistics, financial, or customer records, depending on the business.
• Familiarity with Google Workspace or Microsoft 365.

Compensation

Annual Base Salary: $40,000–$65,000

For experienced Data Entry Specialists handling higher-volume, specialized, or sensitive data:

Compensation may vary based on experience, location, industry, workload, and technical requirements.

Key Competencies

• Data accuracy
• Attention to detail
• Typing and keyboarding
• Organization
• Time management
• Reliability
• Confidentiality
• Quality control
• Computer proficiency
• Communication

Success in This Role

Success means consistently entering and maintaining information with a high degree of accuracy, meeting productivity and turnaround expectations, identifying discrepancies promptly, and maintaining reliable and well-organized records.