Data-Driven Procure-to-Pay Specialist & Liaison

University of California; Los Angeles (CA); On-site; USD 47,000 - 72,000; Full time

Job summary

University of California is seeking a Procure-to-Pay Specialist to coordinate purchasing and payables for Faculty Practice Group clinics and operations. You will process requisitions, PCard purchases, reimbursements, and manage vendor relations in a fast-paced environment.

The role requires a Bachelor's degree and 3+ years of experience in purchasing/payables, with strong analytical and customer service skills.

Qualifications

• Bachelor's degree in accounting, finance, business administration, information technology, computer science or a related field, and/or equivalent experience.
• Three years or more of progressively responsible experience performing purchasing and/or payables transactions in a professional setting.
• Ability to take initiative, set and adjust priorities reflecting workload, deadlines, and requirements.
• Working knowledge of data processing terminology and any eProcurement system.
• Strong analytical and problem-solving skills; ability to analyze purchasing data and recommend improvements.
• Demonstrates ability to learn new technology quickly.
• Excellent customer service and ability to work with diverse stakeholders.

Responsibilities

• Coordinate purchasing and payables activities for Faculty Practice Group clinics and administrative operations.
• Prepare requisitions, purchase orders, and low-value orders (LVOs), and process PCard purchases and employee reimbursements.
• Monitor blanket agreements, vendor contracts, license renewals, certifications, invoices, and outstanding payables.
• Review purchasing transactions, invoices, and reimbursements for accuracy and compliance with UCLA policies.
• Collaborate with Campus Purchasing and Payables, clinic managers, and vendors to resolve issues.
• Manage shared email inboxes, CRM tools, purchasing trackers, and online filing systems.
• Track orders, reconcile statements, monitor inventory, and maintain vendor information.
• Perform data entry and processing in Concur and BruinBuy Plus.

Skills

Purchasing/payables experience

Analytical thinking

Customer service oriented

Prioritization

Communication skills

Education

Bachelor's degree in accounting/finance/business/IT or related field

Tools

Concur

BruinBuy Plus

Job description

University of California is seeking a Procure-to-Pay Specialist to coordinate purchasing and payables for Faculty Practice Group clinics and operations. You will process requisitions, PCard purchases, reimbursements, and manage vendor relations in a fast-paced environment.

The role requires a Bachelor's degree and 3+ years of experience in purchasing/payables, with strong analytical and customer service skills.