Data-Driven Administrative Assistant | Student Support

Equiliem; City of Troy (NY); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem in Troy, NY is seeking an Administrative Assistant to provide administrative, clerical, database, and customer service support across assigned departments. The role ensures accurate records, data entry across systems, and preparation of reports and documents.

The ideal candidate has 1-3 years of related experience, strong MS Office skills (Excel/Word), and the ability to manage multiple priorities with limited supervision.

Qualifications

• 1-3 years of related administrative, clerical, data entry, database, reporting, or office support experience.
• Experience entering, maintaining, and updating information in database systems.
• Strong MS Office skills, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Must be authorized to work in the United States without sponsorship.
• Successful completion of a background check is required.
• Experience with Banner/Ellucian, Brightspace, time and attendance systems, or other database systems is preferred.

Responsibilities

• Enter, maintain, and update information in multiple database systems.
• Extract, organize, and prepare data from multiple systems for reports and departmental use.
• Maintain accurate records and support data integrity.
• Assist with time and attendance-related functions.
• Prepare and communicate reports, procedures, correspondence, spreadsheets, and departmental information.
• Perform routine administrative, clerical, and office support duties.
• Conduct research and assist staff with information gathering.
• Provide professional customer service to students, employees, and other stakeholders.
• Support assigned departments and assist with additional administrative needs as required.
• Perform other related duties as assigned.

Skills

Microsoft Excel

Data entry

Customer service

Organizational skills

Communication

Education

Associate's degree in Business Administration

Equivalent professional experience

Tools

Banner/Ellucian

Brightspace

Time & attendance systems

Database systems

Job description

Equiliem in Troy, NY is seeking an Administrative Assistant to provide administrative, clerical, database, and customer service support across assigned departments. The role ensures accurate records, data entry across systems, and preparation of reports and documents.

The ideal candidate has 1-3 years of related experience, strong MS Office skills (Excel/Word), and the ability to manage multiple priorities with limited supervision.