Data Center Project Coordination, Coordinator

WSP Global Inc.; Milwaukee (WI); Presencial; USD 45.000 - 75.000; Jornada completa

Descripción de la vacante

WSP Milwaukee is seeking a Project Coordinator to support the Project Manager and project teams through administrative tasks across the project lifecycle. You will help move projects forward and enhance communication with the client, fostering integration on active initiatives.

Responsibilities include coordinating proposals, maintaining calendars and deliverables, scheduling meetings, tracking invoices, assisting with contracts and submittals, and ensuring internal compliance and proper

Formación

• High School Diploma or GED is required.
• 3+ years experience in project coordination or similar role.
• Deadline oriented with ability to manage multiple deadlines.
• Excellent verbal and written communication and problem solving.
• Proficient in MS Office: Word, Excel, Outlook, PowerPoint.
• Familiarity with Bluebeam is a plus.
• Familiarity with Smartsheet is a plus.
• Experience with cloud-based file sharing platforms (SharePoint, ShareFile, Newforma, Dropbox, Box).
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks.
• Willingness to learn.

Responsabilidades

• Coordinate with project team during proposal process to meet deadlines.
• Support project manager with internal communications and follow-up.
• Maintain project calendar and publish deliverables.
• Schedule internal team meetings and design reviews.
• Review project financial reports and communicate issues.
• Create and maintain project Smart Sheets and document storage.
• Assist in tracking invoices and project payments.
• Review deliverables during deadlines.
• Ensure internal compliance requirements are met.
• Respond to RFIs, submittals and responses.
• Assist in editing specifications and formatting.
• Prepare materials for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend meetings and distribute notes.
• Assist in generating financial management reports.
• Track scope changes and update budgets.
• Maintain project document storage within standard structure.

Conocimientos

Verbal communication

Written communication

Problem solving

Deadline management

Typing

Self-motivation

Willingness to learn

Strong computer skills

Educación

High School Diploma or GED

Herramientas

MS Office

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

Descripción del empleo

This Opportunity

WSP is seeking a Project Coordinator for our Milwaukee, WI office. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.

• Support the project manager with internal communications and follow-up

• Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.

• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc

• Assist in reviewing project financial reports and communicate issues to project team

• Create and maintain project Smart Sheets and document file storage

• Assist in tracking invoices and project payments.

• Assist project manager with reviewing deliverables during project deadlines.

• Ensure projects are meeting all internal compliance requirements

• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.

• Provide support for editing and formatting of specifications.

• Assist in preparation of any materials required for project pursuit.

• Assist in processing contracts and sub-consultant contracts.

• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.

• Assist in generating project financial management reports.

• Assist in tracking scope changes and updating project budgets accordingly.

• Create and maintain project document file storage within the standard project directory structure.

Who You Are

Required Qualifications

• High School Diploma or GED Required

• 3+ years experience

• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

• Excellent verbal, written communication and program solving skills.

• MS Office applications, including Word, Excel, Outlook, Power Point and others.

• Familiarity with Bluebeam is an advantage.

• Familiarity with Smartsheet is an advantage.

• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.

• Strong computer and typing skills

• Self-motivated and flexible to take on new tasks and assist teams.

• Strong willingness & eager to learn

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.