Dallas-Based Executive Assistant to Vice Chairman

Hill Air Corporation; Dallas (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Flexible Spending Accounts (FSA)

Health Savings Accounts (HSA)

Vacation time

Sick time

Holidays

Paid family caregiver leave

Mental health and wellness resources

Life Insurance

Disability Insurance

401(k) with company match

Tuition assistance

Additional programs to supportAssoci s

Job summary

Hillwood is seeking an Executive Assistant to provide comprehensive support to the Vice Chairman in Dallas, Texas. The role covers complex scheduling, travel coordination, and high-level correspondence, with strong emphasis on discretion and professionalism.

The ideal candidate will be highly organized, resourceful, and able to anticipate needs while interacting with senior executives, clients, and partners. Experience in real estate or professional services is preferred.

Qualifications

• Minimum of 5 years of experience as an Executive Assistant or similar.
• Experience supporting a senior executive in a fast-paced environment.
• Experience managing complex calendars, travel, meetings, and executive communications.
• Experience providing both business and personal support to an executive is preferred.
• Experience in real estate, financial services, investments, or professional services is strongly preferred.

Responsibilities

• Manage a complex and frequently changing calendar, including meetings and commitments.
• Coordinate domestic and international travel logistics.
• Prepare materials for meetings and draft correspondence for the Vice Chairman.
• Prepare and submit expense reports accurately and timely.
• Coordinate events, meals, and other meetings.
• Coordinate with internal departments and stakeholders to execute priorities.
• Maintain confidential records and anticipate needs to ensure priorities are managed.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Tools

Microsoft Office Suite

Job description

Hillwood is seeking an Executive Assistant to provide comprehensive support to the Vice Chairman in Dallas, Texas. The role covers complex scheduling, travel coordination, and high-level correspondence, with strong emphasis on discretion and professionalism.

The ideal candidate will be highly organized, resourceful, and able to anticipate needs while interacting with senior executives, clients, and partners. Experience in real estate or professional services is preferred.