CWC Administrative Assistant

Kickapoo Traditional Tribe of Texas; Eagle Pass (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

The Kickapoo Traditional Tribe of Texas seeks an Administrative Assistant to support the Community Wellness Center. The role requires accurate clerical work, data entry, and document preparation with attention to detail and professional communication.

Qualifications include 30+ college hours or an associate degree, 1–3 years of experience, and proficiency in Microsoft Office. Familiarity with CMS work orders is a plus. This is an in-house, on-site position in Eagle Pass, TX.

Qualifications

• A minimum of 30 college hours or an associate degree and experience in high-level office administration.
• One to three years of related experience and training.
• Proficiency in Microsoft Office Suite and ability to draft memorandums.

Responsibilities

• Provide administrative and clerical support to the Community Wellness Center.
• Create inventory of tools and facilities assets and maintain vendor contacts.
• Answer incoming calls professionally and manage filing and records.
• Prepare spreadsheets and memorandums; generate reports as needed.
• Organize meetings, conferences, and travel arrangements; maintain CMS work orders.

Skills

Word processing

Excel

Typing speed

Communication skills

Multitasking

Time management

Attention to detail

Independent judgment

Interpersonal skills

Cultural awareness

Education

Associates degree or 30+ college hours

Tools

Microsoft Office Suite

CMS Work Order Software

Job description

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview.

In House Only Applicants (Tribal Members and Employees currently working within a Kickapoo Entity)

Position: Administrative Assistant

Supervisor: CWC Manager

Division: Tribal Education Administration

Department: Community Wellness Center

Responsibilities

The Administrative Assistant is responsible for providing administrative and clerical services to the Community Wellness Center. The position requires the use of independent judgment as it pertains to the administrative functions.

Essential Duties and responsibilities include the following

• Create inventory of all tools and facilities assets.
• Maintain contact list for all vendors and contractors.
• Promptly answer all incoming calls with proper telephone etiquette; must sound professional, credible, pleasant and sincere.
• Perform clerical duties such as but not limited to entering data in the computer, typing, faxing, record information on various logs, sorting mail.
• Ensure a maximum level of professionalism with employees, vendors and general public.
• Prepare spreadsheets and memorandums.
• Create purchase orders.
• Set up and maintain a filing system.
• Generate reports as needed.
• Organize and coordinate meetings, conferences, and travel arrangements.
• Responsible for maintaining consistent regular attendance.
• Employee shall be responsible of having all documents current and valid at all times.
• Create work orders as needed and keep reports on CMS work order software.
• Perform such other tasks as may be assigned from time to time by supervisor.

Knowledge, skills and abilities for the position

• Knowledge of administrative and clerical procedures and systems such as but not limited to: Word Processing, Excel, and/or other system required for the job.
• Shall possess strong computer skills.
• Shall be able to compose and type memorandums.
• Shall be able to type at a moderate rate of speed.
• Shall be able to work under pressure.
• Shall be self-motivated and willing to work with others.
• Shall possess a positive attitude.
• Shall possess multitasking skills.
• Shall possess strong verbal and written communication skills.
• Shall possess Interpersonal skills.
• Strong organizational skills
• Decision-making skills.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Mathematics: Ability to perform simple arithmetic for time keeping and counting calculations.
• Language & Communication: Ability to read, write, speak and understand English, and communicate effectively with others.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to exercise independent and sound judgment.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.

Supervision exercised

This position does not carry out supervisory responsivities in accordance with the organization’s policies and applicable laws.

Education/experience requirements

Minimum Qualifications: A minimum of 30 or more college hours or an associate degree or equivalent technical degree (such as Office Assistant, Paraprofessional Advanced, or other applicable qualifying certification) and demonstrated experience performing high-level office administrative assistant functions, including drafting memorandums with oversight of budgets and operations functions. One to three years of related experience and/or training.

Preferred Qualifications: A bachelor’s degree in business administration, finance, accounting, or a related field is preferred. Proven experience as an administrative assistant or similar role, preferably in a finance or accounting environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Previous experience supporting C-level executives or finance professionals is a plus.

Native American preference is observed

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.