Benefits Coordinator

Kickapoo Traditional Tribe of Texas; Eagle Pass (TX); On-site; USD 54,000 - 76,000; Full time

Job summary

Kickapoo Traditional Tribe of Texas is seeking a Benefits Coordinator to manage benefit programs for eligible employees. Responsibilities include auditing insurance payments, pension funding coordination, and assisting with open enrollment, communications, and new hire orientations.

The role requires bilingual English/Spanish communication, strong analytical skills, and meticulous record-keeping within confidential data systems. Experience in benefits administration is preferred.

Qualifications

• Thorough knowledge of office practices and employee benefit procedures.
• Able to meet deadlines in a fast-paced environment.
• Read, write, speak and understand English and Spanish.
• Ability to manage confidential data securely.
• Ability to present information effectively to colleagues.
• Ability to follow written and verbal directions.
• Attention to detail and accuracy.
• Ability to analyze data on costs of benefits for the organization.
• Cultural awareness of Kickapoo traditions.

Responsibilities

• Audit monthly payments to insurance vendors and reconcile with payroll reports.
• Coordinate with third party administrator and accounting staff for billing.
• Reconcile monthly health plan invoices for KTTT and KLEC casinos.
• Process semi-monthly pension plan reporting and coordinate funding with accounting.
• Enroll and process pension plan deductions for employees.
• Process group life and STD eligibility reports for payment.
• Reconcile life insurance eligibility reports and invoices monthly.
• Assist employees with benefit programs (medical, dental, vision, life, disability).
• Assist with inquiries over the phone and in-person.
• Deliver new hire orientations and pension/supplemental benefits meetings.
• Prepare communication materials regarding benefits and enrollment.
• Assist in annual open enrollment and deadline communications.
• Maintain online benefits records and master files.

Skills

Office practices

Employee benefits

Spanish-English bilingual

Presentations

Confidential data security

Independent judgment

Cost analysis of benefits

Communication

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Some college or technical school coursework

Bachelor’s degree in business or related field

Tools

Kronos

MIP

WebEx

Symetra

Job description

In House Only Applicants (Tribal Members and Employees currently working within a Kickapoo Entity)

Position: Benefits Coordinator

Supervisor: Benefits Manager

Division: Tribal Operations Administration

Department: Self-Funded Insurance Plan

Responsibilities:

The Benefits Coordinator is responsible for coordination of benefits programs offered to eligible employees. Audit and reconciling for the department.

Essential Duties and responsibilities include the following:

• Audit monthly payment to insurance vendors, comparing amounts against payroll reports and charging benefits costs to appropriate program fund accounts.
• Work with insurance third party administrator and accounting staff to ensure billing is processed accurately.
• Reconciles group health plan invoices for Kickapoo Traditional Tribe of Texas (KTTT) and Kickapoo Lucky Eagle (KLEC) Casino on a monthly basis.
• Process semi-monthly reporting for Defined Benefit Pension Plan, as well as coordinate the funding with the accounting department.
• Enroll and process all pension plan deductions for qualified employees of KTTT, and KLEC.
• Process group life insurance and STD eligibility reports for payment.
• Reconciles group life insurance monthly eligibility reports/invoices for Kickapoo Traditional Tribe of Texas and Kickapoo Lucky Eagle Casino.
• Assist employees with various employee benefit programs, such as medical, dental, vision, life, disability and supplemental insurances.
• Assist and resolve with over the phone and in-person inquiries.
• Delivers new hire orientations, pension plan and supplemental benefits educational meetings.
• Prepare and develop communication and educational materials regarding the benefits package for all the insured employees.
• Assists in the annual open enrollment process including disbursement of materials, communications, and employee assistance.
• Inform employees of deadlines regarding signing up for benefits.
• Maintains employee benefits records on-line (Kronos, MIP, WebEx, Symetra).
• Upkeep the employee’s master benefit files.
• Assists in MedCom reporting and corrections in order to ensure accuracy.
• Assists Benefits Manager with 1095c reporting.
• Assists in preparing and distributing pension plan yearly statements.
• Assists with Human Resources related functions/projects when needed.
• Completes Child Support Medical notices and reports to Attorney General’s Office.
• Assists in the coordination of the annual benefits fairs and flu shot clinics.
• Other work-related duties as assigned by immediate supervisor.

Knowledge, skills and abilities for the position:

• Thorough knowledge of office practices and employee benefit procedures.
• Ability to maintain effective working relationships.
• Able to meet deadlines in a fast-paced working environment.
• Mathematics: Ability to perform simple arithmetic for benefit and other accounting calculations.
• Language & Communication: Ability to read, write, speak and understand English and Spanish, and communicate effectively with others.
• Ability to give presentations and work with colleagues.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to manage and maintain security of confidential data and information.
• Ability to exercise independent and sound judgment.
• Ability to analyze data on the cost of benefits in order to find the best fit for the organization.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.

Supervision exercised:

This position does not carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Education/experience requirements:

Minimum Qualifications: High school diploma or equivalent with some college or technical school coursework preferred and minimum of three (3) years of job-related experience, preferably in a human resource department, technical experience, including responsibility for maintaining computer systems or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.

Preferred Qualifications: Bachelor’s degree in business or a related field. Previous experience in a benefit related field.

Native American preference is observed:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.