Customer Service Specialist

Speedy Cps; Missoula (MT); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

Flexible Spending Account

Retirement account matching

Employee discount

Paid time off

Holiday Schedule including your Birthd

Planet Fitness Program

Job summary

Alphagraphics Missoula, part of Speedy CPS, is seeking a Customer Service Representative to ensure outstanding service at the store and over the phone. You’ll help customers select products, process orders, and manage payments, aiming for accuracy and satisfaction.

This entry-level role offers growth opportunities, hands-on training to become a Certified Print Specialist, and a supportive team in a fast-paced retail setting with no remote work.

Qualifications

• Proficiency with Microsoft Office and MIS systems.
• Friendly, outgoing personality.
• Experience in printing industry is a plus.
• Ability to multi-task in a fast-paced environment.
• Good math skills and basic computer skills to learn POS software.

Responsibilities

• Greet customers in person and on the phone, ensuring a welcoming experience.
• Accurately enter orders and estimates into the POS system.
• Handle payments (cash, check, or card) at the front counter.
• Verify order details and pricing prior to completion.
• Refer complex projects to appropriate team members and follow up on status.

Skills

MS Office

MIS system

Customer service

Multi-tasking

Tools

POS software

Job description

Job Details

Job Location: Missoula, MT 59801

Salary Range: $18.00 - $22.00 Hourly

Organizational Core Values

• Humanity – People, Respect, Teamwork, Community, Kindness
• Curiosity – Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge Assumptions)
• Development – Grow, Create, Learn, Expand, Advance
• Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working

Role Overview

As a Customer Service Representative, your job will be to make our customers happy through excellence customer service during in person and phone call interactions. You will help customers that walk into our retail location to help them identify the best products and services for their needs and be able to take calls that come to the store or you are reaching out to a customer providing order updates or letting them know when their order is ready.

This is a great foundational learning position for our organization that comes with several advancement and career options. We are a high growth company and looking for high level talent to add to our team. There will be development opportunities in all parts of the business for the right person who is a reliable employee, eye for details, good work ethic that can perform and produce results, and is willing to learn and receive feedback.

Responsibilities

• Greets the customer in person. “Hi, welcome to Alphagraphics. What can we do for you today?” Avoid asking, “Are you here to pick up an order.”
• Answers the phone. “Alphagraphics, this is (your name),” or other variations like, “Thank you for calling Alphagraphics,this is (your name).” The important point is to state both your name and the name of the company.
• Accurately processes callers through the phone system. Transferring calls, parking calls on the answering service and paging.
• Identifies the customer and his/her project through a few questions:
  What project are you working on today?
  Do you have an account with us?
• Depending on the answers, proceed as follows:
  If they have an account and an assigned rep see if the rep is available to assist. If not, get all information about their job
  If the project is complex, i.e. an EDDM job, Book job, promo or just a large job, then pass to either a CSR 2 position, an ISR, an OSR or the owner.
  If the project is simple and can be done while they wait, then proceed.
  If the project is simple but will take some time then follow the rule: In by noon, done EOD. In after noon, then done next day.
• Quotes turnaround from the “standard turnaround chart”
• Accurately enters correctly priced estimates and orders in POS System
• Follows up on estimates, asks for orders
• Enters orders in POS system
• Handles cash, check, or credit card transactions and deposits at front counter
• Verifies order accuracy and pricing
• Notifies customers when order is completed
• Handles customer complaints,forwards to management when appropriate
• Maintains front counter cleanliness, preparedness checklist
• Maintains front counter filing systems
• Logs new customer contacts for future follow up
• Maintains customer artwork files
• Takes complete messages for team members
• Refers customers to inside sales rep when appropriate
• Trains to become competent back-up during holidays and illnesses
• Develops customer’s trust by taking interest in the success and timely completion of their projects
• Trains to become a Certified Print Specialist
• Completes Digital Certification
• Pass on information about customers with future potential to the sales representative

Qualifications

• Strong technology skill with Microsoft Office and have worked with an MIS system
• A friendly and outgoing personality
• Experience in the printing industry an advantage
• Enjoys fast-paced working environment – ability to “multi-task”
• Has good math skills
• Has basic computer experience; ability to learn Point of Sales (POS) software for entering orders, estimates, and front counter transactions
• Demonstrates and utilizes courteous

Status

Status - Full Time

Shift 8:30am to 5:30pm

Pay - $18-22 per hour

No remote work available

About Alphagraphics

Alphagraphics is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it.

The Alphagraphics Missoula location is part of Speedy CPS, who has 17 locations in Idaho, Utah, Wyoming and Montana.

Benefits

• Health Insurance
• Dental
• Vision
• Flexible Spending Account
• Several supplemental plans
• Retirement account matching
• Employee discount
• Paid time off
• Holiday Schedule including your Birthday
• Planet Fitness Program