Customer Service Specialist

AlphaGraphics; Missoula (MT); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

FSA

Retirement match

Employee discount

Paid time off

Birthday holiday

Planet Fitness program

Job summary

Alphagraphics in Missoula is hiring a Customer Service Representative to assist customers in person and over the phone. You will identify product solutions, process orders in our POS system, and handle transactions at the front counter.

This entry-level role offers growth opportunities in a high-growth company with opportunities across the business for reliable, detail-oriented team members willing to learn and receive feedback.

Qualifications

• Strong technology skills with Microsoft Office and experience with an MIS system.
• Friendly and outgoing personality.
• Experience in the printing industry is a plus.
• Ability to multitask in a fast-paced environment.
• Good math skills.
• Basic computer skills and willingness to learn POS software.

Responsibilities

• Greets customers in person at the front counter and answers questions.
• Answers the phone and identifies self and company when taking calls.
• Processes calls and routes through the phone system and answering service.
• Identifies customer needs and project details to connect with the appropriate team.
• Manages orders, estimates, and pricing in the POS system.
• Handles payments and deposits at the front counter.
• Notifies customers when orders are completed and follows up on estimates.
• Maintains front counter cleanliness and filing systems.
• Trains to be back-up during holidays and absences.
• Develops customer trust through timely project completion.

Skills

Friendly personality

Multi-tasking

Math skills

Basic computer skills

Customer service oriented

Tools

MIS system

POS software

Microsoft Office

Job description

Job Details

Job Location: MISSOULA - Missoula, MT 59801

Salary Range: $18.00 - $22.00 Hourly

As a Customer Service Representative, your job will be to make our customers happy through excellence customer service during in person and phone call interactions. You will help customers that walk into our retail location to help them identify the best products and services for their needs and be able to take calls that come to the store or you are reaching out to a customer providing order updates or letting them know when their order is ready.

This is a great foundational learning position for our organization that comes with several advancement and career options. We are a high growth company and looking for high level talent to add to our team. There will be development opportunities in all parts of the business for the right person who is a reliable employee, eye for details, good work ethic that can perform and produce results, and is willing to learn and receive feedback.

Organization Core Values

Humanity – People, Respect, Teamwork, Community, Kindness

Curiosity – Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge Assumptions)

Development – Grow, Create, Learn, Expand, Advance

Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working

Responsibilities

• Greets the customer in person. “Hi, welcome to Alphagraphics. What can we do for you today?” Avoid asking, “Are you here to pick up an order.”


• Answers the phone. “Alphagraphics, this is (your name),” or other variations like, “Thank you for calling Alphagraphics,this is (your name).” The important point is to state both your name and the name of the company.


• Accurately processes callers through the phone system. Transferring calls, parking calls on the answering service and paging.


• Identifies the customer and his/her project through a few questions: What project are you working on today? Do you have an account with us?


• Depending on the answers, proceed as follows: If they have an account and an assigned rep see if the rep is available to assist. If not, get all information about their job


• If the project is complex, i.e. an EDDM job, Book job, promo or just a large job, then pass to either a CSR 2 position, an ISR, an OSR or the owner.


• If the project is simple and can be done while they wait, then proceed.


• If the project is simple but will take some time then follow the rule: In by noon, done EOD. In after noon, then done next day.


• Quotes turnaround from the “standard turnaround chart”.


• Accurately enters correctly priced estimates and orders in POS System.


• Follows up on estimates, asks for orders.


• Enters orders in POS system.


• Handles cash, check, or credit card transactions and deposits at front counter.


• Verifies order accuracy and pricing.


• Notifies customers when order is completed.


• Handles customer complaints, forwards to management when appropriate.


• Maintains front counter cleanliness, preparedness checklist.


• Maintains front counter filing systems.


• Logs new customer contacts for future follow up.


• Maintains customer artwork files.


• Takes complete messages for team members.


• Refers customers to inside sales rep when appropriate.


• Trains to become competent back-up during holidays and illnesses.


• Develops customer’s trust by taking interest in the success and timely completion of their projects.


• Trains to become a Certified Print Specialist.


• Completes Digital Certification.


• Pass on information about customers with future potential to the sales representative.

Qualifications

• Strong technology skill with Microsoft Office and have worked with an MIS system


• A friendly and outgoing personality


• Experience in the printing industry an advantage


• Enjoys fast-paced working environment – ability to “multi-task”


• Has good math skills


• Has basic computer experience; ability to learn Point of Sales (POS) software for entering orders, estimates, and front counter transactions


• Demonstrates and utilizes courteous

Status - Full Time

Shift 8:30am to 5:30pm

Pay - $18-22per hour

No remote work available

About Alphagraphics

Alphagraphics is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it.

Benefits

• Health Insurance


• Dental


• Vision


• Flexible Spending Account


• Several supplemental plans


• Retirement account matching


• Employee discount


• Paid time off


• Holiday Schedule including your Birthday


• Planet Fitness Program