Customer Service Representative

Mitchell Lewis & Staver; Wilsonville (OR); On-site; USD 25,000 - 32,000; Full time

Job summary

Mitchell Lewis & Staver is seeking a Customer Service Representative to support customers, outside sales, and operations teams from our Oregon location. The role involves handling calls, processing orders, and learning the ERP system while maintaining accurate communications and service levels.

The ideal candidate has 1–2 years in inside sales or customer service, familiarity with Microsoft Office, and a basic understanding of pump terminology.

Qualifications

• Experience in a customer service environment with inbound and outbound calls.
• Basic proficiency with Word, Excel, PowerPoint, and Outlook.
• Experience in agricultural, residential, or industrial pumping is preferred.
• Experience with rotating equipment, pumps, and motors is a plus.

Responsibilities

• Initiate outbound calls to discuss products, solutions, and value adds.
• Communicate promotions, discounts, and offers to customers.
• Handle incoming calls, messages, and email flow efficiently.
• Submit sales orders using the appropriate software.
• Learn and use the ERP system at a basic level.
• Perform general customer service duties and order entry.
• Enter direct ship and purchase orders into the system.
• Understand pump sizing terminology like GPM, TDH, voltage, phase, and amps.

Skills

Customer service

Phone handling

Active listening

Negotiation

Problem solving

Communication

Detail oriented

Technical aptitude

Education

High School diploma

1-2 years inside sales or customer service

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Company Description

Mitchell Lewis & Staver is a leading integrator of high-quality pumps, motors, booster stations, and custom pumping applications serving agricultural, residential, municipal, and industrial markets. The company provides OEM UL-listed electrical controls, including soft start systems and Variable Frequency Drives (VFDs) for moving water and various industrial materials. With a professional team known for strong product knowledge and industry-leading customer service, Mitchell Lewis & Staver delivers engineered pumping solutions that help customers save time, energy, labor, and water. Established in 1882, the company proudly serves the Western United States, including states such as California, Oregon, Washington, Idaho, Utah, Colorado, and Arizona, and partners with well-known brands like Berkeley, Sta-Rite, Myers, Fairbanks, Goulds, Cornell Pump Company, Franklin Electric, Amtrol Tanks, and Danfoss.

Role Description

TITLE: Customer Service Representative

DEPARTMENT: Operations

FLSA: Hourly (Non-Exempt)

POSITION LEVEL: Line

SCHEDULE: 8am-5pm, Mon-Fri

This position is temp to hire. Conversion from temp to regular FTE will be evaluated after 6 months.

Position Objective

Provide customer service and assistance to customers, outside sales, and operations teams. The position will report to the Branch Manager.

Supervisory Responsibilities

Not required for this role

Essential Functions

• Initiate outbound calls to customers to discuss products, solutions, and potential value adds
• Participates in promotional campaigns, effectively conveying special offers, discounts, and promotions to customers
• Answer incoming phone calls, disburse messages, and manage email flow
• Submit sales orders to the appropriate software
• Understand the ERP application at a beginner level
• Perform customer service functions
• Enter direct ship orders and purchase orders into the applicable program
• Understands and interprets technical language regarding pump sizing, including GPM, TDH, power requirement voltage, phase, amps
• Performs other duties as required or assigned, which are reasonably within the scope of the duties in this job classification

Experience Required

• Experience in a customer service environment that handles both inbound and outbound phone calls
• Experience with Microsoft Word, PowerPoint, Excel, and Outlook at a basic level
• Experience in agricultural, residential, or industrial pumping
• Experience with rotating equipment, liquid pumps, and motors
• Quick thinking, active listening, and adaptability: maintaining a positive and resilient attitude
• Persuasion and negotiation: guiding conversations smoothly and shaping customers’ hesitation into value
• Analysis & problem-solving: ability to work independently with little direction
• Detail oriented: identifies defects and ensures compliance with specifications
• Technical Aptitude: understands and interprets technical language regarding pump sizing, including GPM, TDH, power requirement voltage, phase, amps
• Communication: able to articulate thoughts and ideas clearly and effectively in written and oral forms to internal and external customers
• Initiative: takes ownership of work without being asked
• Flexibility and adaptability: ability to work in a fast-paced environment

Education Required

• High School diploma or equivalent required
• 1 to 2 years of previous experience in inside sales or customer service roles

Physical Requirements

• Ability to remain at a stationary position 50% of the time
• Ability to occasionally lift office products and supplies weighing up to 20 pounds
• Ability to work overtime
• The duties of the job are primarily performed in an office environment
• There is some exposure to noise in the work environment, which is usually moderate
• This position is not eligible for telework

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

Mitchell Lewis & Staver provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.