Customer Service & Office Admin Specialist

Legend Senior Living®; Florida; On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Company paid life insurance

401(k) with company match

Paid Time Off

Holiday pay

Scholarship program

Annual performance evaluations

Job summary

Legend Senior Living® is seeking an organized, detail-oriented Customer Service & Business Office Associate to provide administrative support for residents and associates. The role covers front desk duties, payroll input, interview scheduling, rent collection, and training documentation while maintaining strict confidentiality.

The position operates Monday–Friday from 8 am to 5 pm, with opportunities for career growth and participation in benefits such as health, life, retirement plans, and PTO.

Qualifications

• Experience in office-related administrative tasks.
• Ability to multi-task while maintaining accuracy.
• Strong organizational skills.
• Working knowledge of Microsoft Office and Outlook software.
• Work well in a fast-paced environment.
• Ability to keep confidentiality while working with sensitive information.

Responsibilities

• Greeting/assisting visitors at the front desk and routing incoming phone calls.
• Recruiting responsibilities such as: Scheduling interviews, running background checks, associate on-boarding.
• Managing the payroll system by: Entering new associates, correcting punches, documenting absences.
• Accounting responsibilities such as: Entering transactions into an expense tracking report, submitting invoices/checks, collecting/depositing rent payments.
• Training support such as: Printing training forms, submitting and documenting completed trainings, running reports of overdue trainings.
• Submitting forms such as: Associate changes, meeting minutes, injuries, garnishments, employment verifications, etc.

Skills

Office administration

Multi-tasking

Organizational skills

MS Office

Outlook

Confidentiality

Tools

Payroll system

Expense tracking software

Job description

Legend Senior Living® is seeking an organized, detail-oriented Customer Service & Business Office Associate to provide administrative support for residents and associates. The role covers front desk duties, payroll input, interview scheduling, rent collection, and training documentation while maintaining strict confidentiality.

The position operates Monday–Friday from 8 am to 5 pm, with opportunities for career growth and participation in benefits such as health, life, retirement plans, and PTO.