Customer Service & Dispatch Coordinator

True North Consultants, Inc.; Fort Lauderdale (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Ourclient in Fort Lauderdale is seeking a Customer Service Representative to join a dynamic service team. The role involves supporting dispatch, maintenance, and billing while handling a heavy volume of calls with a professional, upbeat demeanor.

You will maintain databases, foster customer relationships, assist in invoice accuracy, and coordinate technician scheduling across multiple departments to ensure timely service.

Qualifications

• Ability to work in a team-oriented atmosphere.
• Ability to handle a fast-paced environment.
• Exceptional customer service skills including ability to handle heavy volume of calls.
• Strong time-management and attention to detail.
• Proficient with Microsoft Suite and ERP systems.
• Strong verbal and written communication skills.

Responsibilities

• Customer service representative to work in a dynamic role across multiple functions to ensure a smooth flow in the service department.
• This includes working closely with critical environments, maintenance, and the dispatch team.
• The customer service representative is responsible for accurately maintaining databases, fostering customer relationships, and assisting in verifying the accuracy of invoices.
• This fast paced, hands-on, team-oriented position works closely with dispatch, service managers, sales, accounting, and other departments as needed.
• Serves as primary point of contact for customers, technicians, sales representatives, and service managers to support the service team.
• Foster and maintain business relationships with current and potential customers through excellent customer service.
• Answering multi-line phones and receives all calls in a pleasant manner.
• Coordinate scheduling and dispatch service technicians to customer locations accurately for service calls, maintenances, and critical environments.
• Provides the technician with all pertinent job-related information and documentation so that the technician can perform the work.
• Reviews open work orders and assists with the dispatch board.
• Works to help build cross functional relationships with critical environments and maintenance functions into service, sales, and purchasing.
• Work closely with billing to ensure the invoicing process for customers is correct.
• Confirms technician’s time daily and ensure that all related service tickets and log sheets are attached to the appropriate work order.
• Responsible for communication and status updates with all necessary parties (management, sales, purchasing, customers, dispatchers, etc.).
• Ensure warranty work is submitted to vendors in the appropriate time frame.
• Develop and deploy new critical environment, maintenance, and dispatch projects with service PMs.
• Responsible for exercising discretion and independent judgment in planning, scheduling, coordinating, controlling, directing activities of all operational resources, and labor hours.
• Meet with purchasing and service manager as needed to ensure all work schedules are going to be met on time.
• Provide exceptional customer service skills including the ability to handle a heavy volume of calls while maintaining a positive and upbeat demeanor.
• Maintain professional demeanor when working both customers and co-workers.
• Performs other related duties as required.

Skills

Teamwork

Fast-paced environment

Customer service skills

Time management

Microsoft Office Suite

ERP systems

Verbal and written communication

Tools

Microsoft Office Suite

ERP systems

Job description

Ourclient in Fort Lauderdale is seeking a Customer Service Representative to join a dynamic service team. The role involves supporting dispatch, maintenance, and billing while handling a heavy volume of calls with a professional, upbeat demeanor.

You will maintain databases, foster customer relationships, assist in invoice accuracy, and coordinate technician scheduling across multiple departments to ensure timely service.