Customer Service & Accounting

AppleOne Employment Services; San Clemente (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

AppleOne Employment Services seeks a Customer Service & Accounting professional in San Clemente, CA for a temp-to-hire role. You will handle orders, coordinate with departments, assist accounting, and keep accurate records using Excel and MS Office.

The position offers exposure to invoicing, purchasing, inventory coordination, and import/export documentation in a fast-growing environment.

Qualifications

• Process customer sales orders and maintain accurate documentation.
• Coordinate with customers, accounting, inventory, and other internal departments.
• Support invoicing, purchase orders, compliance paperwork, and related administrative tasks.
• Use Excel and office systems to stay organized in a fast-paced environment.
• 3–5 years of relevant experience in customer service, order processing, accounting support, or related roles.
• Strong customer service and professional communication.
• Proficiency with Microsoft Excel.
• Experience with CRM, ERP, or business management systems.
• High attention to detail in paperwork, order accuracy, and compliance.

Responsibilities

• Receive and process customer sales orders via email and phone.
• Print, review, and enter orders into the company system.
• Coordinate with internal departments to confirm inventory and requirements.
• Support invoicing, purchase orders, and documentation follow-up.
• Maintain organized spreadsheets using Excel and MS Office.
• Assist with paperwork, compliance documentation, and import/export forms as needed.

Skills

Customer service

Order processing

Accounting support

Excel

CRM/ERP

Attention to detail

Communication

Tools

M3 ERP

Job description

Job Summary

A growing organization in San Clemente, CA is seeking a Customer Service & Accounting professional for a temp-to-hire opportunity. This is a great fit for someone who enjoys wearing many hats, supporting customers, coordinating with internal teams, and keeping detailed administrative and accounting processes moving smoothly. The company has been in business for more than 20 years and is experiencing significant growth after a recent acquisition. This role offers exposure to customer service, order entry, accounting support, purchasing, inventory coordination, compliance paperwork, and import/export documentation. The environment is fast-moving, team-oriented, and ideal for someone who is reliable, organized, positive, and eager to contribute during an exciting period of expansion.

Key Responsibilities

• Receive and process customer sales orders submitted by email and phone.
• Print, review, and enter orders accurately into the company system.
• Coordinate with internal departments to confirm inventory availability, order status, and customer requirements.
• Support accounting processes including invoicing, purchase order creation, and documentation follow-up.
• Maintain organized spreadsheets and records using Microsoft Excel and other MS Office tools.
• Assist with paperwork, compliance documentation, and import/export forms as needed, with training provided.

Compensation and Benefits

• Salary range: $52,000 to $68,000 per year.
• Job type: Temp-to-hire.

Required Qualifications and Skills

• Process customer sales orders and maintain accurate order documentation.
• Coordinate with customers, accounting, inventory, and other internal departments.
• Support invoicing, purchase orders, compliance paperwork, and related administrative tasks.
• Use Excel spreadsheets and office systems to stay organized in a fast-paced environment.
• 3 to 5 years of relevant experience in customer service, order processing, accounting support, administrative coordination, or a related role.
• Strong customer service skills with a professional, helpful, and positive communication style.
• Proficiency with Microsoft Office, especially Excel.
• Comfortable using CRM, ERP, or business management systems.
• High attention to detail, especially when handling paperwork, order accuracy, and compliance requirements.
• Ability to pivot quickly, prioritize changing tasks, and stay organized in a high-growth environment.
• Reliable, proactive, and able to work effectively with multiple departments.
• Strong follow-through and a will-do attitude.

Preferred Qualifications

• Manufacturing or distribution industry experience.
• Experience with M3 or similar CRM, ERP, or order management systems.
• Familiarity with inventory coordination, invoicing, purchase orders, or regulated documentation.
• Exposure to import/export paperwork or compliance-related administrative work.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.