Customer Operations Coordinator - Hybrid, In-Office Start

McCallion Staffing Specialists; Doylestown (Bucks County); Hybrid; USD 45,000 - 60,000; Full time

Job summary

McCallion Staffing Specialists is seeking a Customer Operations Coordinator to support daily operations for a medical equipment distributor. The role combines reception duties with customer service, order processing, and administrative tasks to keep office workflows running smoothly.

Ideal candidates are organized, detail‑oriented, and eager to learn all facets of the business, with experience in QuickBooks Enterprise, Excel, and strong communication.

Qualifications

• Experience using QuickBooks Enterprise for invoicing and AP/AR processes.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.

Responsibilities

• Serve as primary receptionist and first contact for customers and vendors.
• Process customer orders and support order management activities.
• Enter vendor invoices in QuickBooks and assist with accounts payable documents.
• Monitor receivables and post daily cash receipts and deposits.
• Support office administration and filing; assist sister service company as needed.

Skills

Microsoft Excel

Office applications

Excellent verbal and written comms

Customer service

Multitasking

Attention to detail

Tools

QuickBooks Enterprise

Job description

McCallion Staffing Specialists is seeking a Customer Operations Coordinator to support daily operations for a medical equipment distributor. The role combines reception duties with customer service, order processing, and administrative tasks to keep office workflows running smoothly.

Ideal candidates are organized, detail‑oriented, and eager to learn all facets of the business, with experience in QuickBooks Enterprise, Excel, and strong communication.