Customer Email Response Assistant

HRS Talent Solutions; Baltimore (MD); Remote; USD 3,444,000 - 4,546,000; Full time

Job summary

HRS Talent Solutions is seeking a Customer Email Response Assistant to work remotely. You will manage an assigned customer inbox, read daily inquiries, consult available guidance, and write replies that address what you can. When escalation is needed, you will record the question and hand off with clear context.

The role emphasizes accuracy, tone, and keeping customers informed about what is known, what remains open, and next steps. Prior office experience is helpful but not required.

Qualifications

• Clear writing and careful reading are essential for accurate email responses.
• Ability to organize multiple open questions without mixing customer details.
• Experience with office administration or customer service is welcome but not required.

Responsibilities

• Read daily customer inquiries and reference approved guidance.
• Prepare replies that answer what is known and indicate what remains open.
• Record questions and hand off when escalation is needed.
• Mark inquiry status, attach relevant emails to the record, and note handoffs for colleagues.

Skills

Clear writing

Careful reading

Inbox management

Job description

Customer Email Response Assistant

Help customers get a useful answer

This remote role is centred on an assigned customer email inbox. You will read everyday questions, look up the information available to the support team, and write a reply that answers what you can. When an issue needs another person’s review, you will record the question and make a clear handoff. The aim is to prevent a customer from having to repeat the same details in every exchange.

Pay is $29 per hour. The opening may be part-time or full-time.

The kind of correspondence you will handle

A customer may want to know where to find a service document, whether a routine request has been received, or which online page explains the next step. You would check approved guidance and any relevant history before replying. If the message covers several questions, separate the answer into short parts rather than responding to only the easiest one. A reply should tell the customer what is known, what remains open, and whether someone else will need to follow up.

Some requests arrive without enough detail to locate a record. Ask for only the information needed under the employer’s process, and leave the request marked as pending until that detail arrives. If a customer sends a new email about an open issue, connect it with the earlier conversation when you can. That prevents duplicate replies and helps the team see the full exchange.

There may also be a question you cannot resolve from the material in front of you. In that case, let the customer know the request has been passed along when the process allows it, and give the receiving colleague enough context to continue. Avoid suggesting that a decision has been made simply because the email was forwarded.

Accuracy matters as much as tone

Good written customer service is more than sounding friendly. It means using the correct name, avoiding unsupported promises, and keeping an explanation clear to someone unfamiliar with the company’s systems. You may use approved response material, but adjust the wording to address the actual question. If the guidance does not cover a situation, flag the gap rather than making up an answer.

Routine office administration is part of the job too: marking an inquiry’s status, attaching the relevant email to the right record, and leaving a short note after a handoff. Before closing a request, check that the customer received either an answer or a specific next step. The record should make sense to a colleague who did not see the first message.

Skills that will help

Clear writing, careful reading, and comfort using browser tabs and an online inbox are important. You should be able to organize several open questions without confusing customer details. Prior customer service or office administration experience is welcome but not required. Applicants new to this kind of role are encouraged to apply; the employer can train you on its guidance, inbox, and recordkeeping process. Experience from study, volunteering, or another job where you explained information clearly can also transfer.

For remote work involving customer information, you will need a suitable private workspace. A home office is one possible setup. The employer will confirm the actual schedule and any specific equipment requirements for its opening.

Interested in the role?

Your application can highlight writing, customer communication, or experience organizing requests, even if it came from outside a formal support job. A particular email platform is not a requirement. We are interested in applicants who know when to check a fact before sending a reply.

If you’re selected for the next step, you may be asked to complete an application on the hiring company’s website. Your relevant skills and willingness to learn will be considered alongside any direct experience.