Temp Curriculum & Programs Coordinator (Hybrid)

University of Texas at Austin; Austin (TX); On-site; USD 26,000 - 38,000; Full time

Job summary

University of Texas at Austin is seeking a detail-oriented coordinator to guide curriculum development, coordinate classroom programming, and support speakers and volunteers at UT OLLI programs.

The role involves leading online and hybrid classes, recruiting speakers, managing materials, and ensuring accessibility and ADA compliance where applicable. Strong communication and teamwork are essential for success.

Qualifications

• Bachelor's degree related to the work to be performed.
• Three (3) years of professional experience in planning and coordinating short courses, seminars, workshops, or conferences.
• Learning and adapting to new technologies.
• Working with individuals aged 50+ in committee and classroom settings.
• Using technology platforms such as PowerPoint, Microsoft Office Suite, and Zoom.
• Facilitating groups and building relationships with new people.
• Managing projects and meeting deadlines.
• Adapting to changing priorities while maintaining a positive attitude and sense of humor.
• Collaborating effectively as part of a team.
• Managing multiple tasks and priorities simultaneously.
• Professional written communication.
• Answering and directing phone calls in both on-campus and remote work environments.

Responsibilities

• Assist with recruiting, vetting, and confirming volunteer seminar and lecture speakers.
• Review and edit speaker content to ensure it aligns with the UT OLLI demographic and complies with university guidelines.
• Provide logistical and presentation support.
• Collaborate with the Events Coordinator to ensure appropriate recognition at sessions and social activities.
• Attend events and socials as appropriate.
• Serve as the lead for all online and hybrid classes. Schedule Zoom meetings or webinars, coordinate participants and hosts, manage session recordings, and oversee the video editing process.
• Maintain and organize the digital content library to ensure member access and content integrity.
• Provide training and support to speakers on using online and in-classroom technology in advance of sessions to ensure a smooth and engaging learning experience.
• Collect and distribute lecture and seminar materials digitally.
• Maintain accurate digital records of curriculum content.
• Coordinate the development of course catalogs (online & print) and manage the online class registration process.
• Solicit member feedback through surveys and share relevant findings with program curriculum committees to support continuous improvement.
• Collaborate with both internal and external technology partners to support software and database functions essential to registration, catalog creation, and other key processes.
• Facilitate training for staff, student workers, and highly independent volunteers, providing clear guidance while respecting varied working styles.
• Monitor data entry and migration to ensure accuracy, communication, and adherence to schedules.
• Participate in staff and Thompson Conference Center (TCC) meetings as assigned to support overall program operations.
• Assist with routine clerical tasks related to core responsibilities.
• Support cross-program activities such as OLLI Council, collaborative workdays, long-range planning, new member orientation, and data collection and analysis.

Skills

PowerPoint

Microsoft Office Suite

Zoom

Group facilitation

Project management

Education

Bachelor's degree related to the work

Tools

PowerPoint

Microsoft Office

Zoom

Job description

University of Texas at Austin is seeking a detail-oriented coordinator to guide curriculum development, coordinate classroom programming, and support speakers and volunteers at UT OLLI programs.

The role involves leading online and hybrid classes, recruiting speakers, managing materials, and ensuring accessibility and ADA compliance where applicable. Strong communication and teamwork are essential for success.