Curatorial Admin Coordinator — Budgets & Scheduling

University of Rochester; City of Rochester (NY); On-site; USD 26,229 - 36,685; Part time

Job summary

The University of Rochester seeks an Administrative Coordinator III to support the MAG-Curatorial team at Memorial Art Gallery in Rochester, NY. This part-time role (20 hours/week) focuses on processing invoices, maintaining records, and coordinating schedules.

Responsibilities include preparing reports, setting up purchase orders, managing supplies, taking minutes, and assisting with exhibitions and loans.

Qualifications

• High School diploma or equivalent with 2 years relevant experience.
• Or equivalent combination of education and experience.
• Proficient in Microsoft Office and basic project management tools.

Responsibilities

• Types correspondence, reports, and other materials.
• Submits invoices and monitors ledgers.
• Maintains files on storage drives.
• Answers correspondence and prepares outgoing mail.
• Orders supplies.
• Operates office machines such as photocopiers and scanners, voice mail systems and personal computers.
• Assists with meeting scheduling and takes minutes.
• Assists with collection handling and inventory, as requested.
• Other duties as assigned.

Skills

Microsoft Office

Project management software

Microsoft Teams

Education

High School diploma or equivalent

Tools

Microsoft Teams

Job description

The University of Rochester seeks an Administrative Coordinator III to support the MAG-Curatorial team at Memorial Art Gallery in Rochester, NY. This part-time role (20 hours/week) focuses on processing invoices, maintaining records, and coordinating schedules.

Responsibilities include preparing reports, setting up purchase orders, managing supplies, taking minutes, and assisting with exhibitions and loans.