Museum Administrative Specialist — Curatorial & Exec Support

Valid8 Financial, Inc.; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

The Museum of the City of New York is seeking an Administrative Assistant to provide essential support to the Chief Curator and Deputy Director, and to assist across the division's departments — Curatorial, Collections, Public Programs, and Education — including correspondence, meeting logistics, financial paperwork, and departmental record-keeping.

Acting as the first point of contact for visitors and inquiries, this role requires strong administrative and communication skills in a arts and

Qualifications

• Bachelor’s Degree or 3+ years of full-time administrative experience.
• Exceptional organizational abilities and attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Excellent writing and interpersonal communication skills.
• Strong judgment and discretion.
• Fluency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with collections management or CRM systems preferred.
• Ability to work occasional evenings and weekends as needed.
• Commitment to diversity, equity, inclusion and advancing equity in nonprofit organizations.

Responsibilities

• Provide main administrative support for the Chief Curator and Deputy Director.
• Schedule meetings, draft memos, briefs, and presentations; greet guests.
• Prepare materials for boards and programs; maintain departmental reports.
• Coordinate administration across Curatorial, Collections, Public Programs, and Education.
• Process financial paperwork with Finance, including invoices and POs.
• Manage email for the Chief Curator and Deputy Director and track items.
• Receive and sort daily mail.
• Other duties as assigned.

Skills

Organizational skills

Writing skills

Interpersonal skills

Discretion

Multitasking

Education

Bachelor’s Degree or 3+ years administrative experience

Tools

Microsoft Office

CRM systems

Job description

The Museum of the City of New York is seeking an Administrative Assistant to provide essential support to the Chief Curator and Deputy Director, and to assist across the division's departments — Curatorial, Collections, Public Programs, and Education — including correspondence, meeting logistics, financial paperwork, and departmental record-keeping.

Acting as the first point of contact for visitors and inquiries, this role requires strong administrative and communication skills in a arts and