Culinary Administrator - Georgia Tech

Proof of the Pudding; Atlanta (GA); On-site; USD 28,413 - 40,467; Part time

Benefits offered by this job

Daily meals onsite

Job summary

Proof of the Pudding, an award-winning catering company, is seeking an Admin Coordinator in Atlanta to help schedule event staff, coordinate hiring processes, and support administrative onsite duties at GA Tech events and other venues.

The ideal candidate is organized, personable, and knowledgeable in food service with strong communication skills. Part-time role with a pay rate of $25/hour and benefits including daily meals onsite, with 20–30 hours per week during peak season.

Qualifications

• 2+ years of experience in Staffing, Accounting or pursuing a degree in hospitality or Human Resources, with preferred Food & Beverage/Hospitality experience
• Must live near or be willing to relocate to the Auburn, AL area
• Proficiency in Microsoft Office, written and verbal communication, and teamwork.

Responsibilities

• Manage and schedule event staff and create schedules, communicating with staff and volunteers.
• Coordinate hiring of new employees, including job fairs, postings, interviews, and onboarding.
• Attend events to assist with staff check-in, day-of operations, and maintain staff files and reports.
• Communicate schedules, manage changes, and ensure shifts are covered.
• Lead staff accountability and uphold venue protocols.
• Organize uniforms and prep for next event.
• Handle new hire paperwork and maintenance of current employee records.
• Assist with payroll and training/onboarding for hourly hires.
• Assist with labor tracking, financial reports, and weekly summaries.
• Support events as lead or attendant and assist with sales, invoicing, and client communication.

Skills

Staffing

Accounting

Microsoft Office

Written & Verbal Communication

Teamwork

Education

2+ years experience in Staffing/Accounting or Hospitality/Human Resources degree

Tools

Microsoft Office

Job description

Job Details Level: Experienced Job Location: GA Tech - Atlanta, GA 30332 Position Type: Part Time Education Level: None Salary Range: $18.00 - $25.00 Travel Percentage: None Job Shift: Any

Proof of the Pudding is an award-winning catering company with a commitment to creating quality culinary innovations. This standard was upheld through the expansion into Sports and Entertainment Hospitality Services (POPS&E) by providing elevated concessions and premium offerings to collegiate stadiums, PGA golf tournaments, International Boat Shows, Professional Sports Teams, Raceways & more. POP S&E is the exclusive athletic dining and premium food & beverage provider for Georgia Tech Athletics Association. Football is the largest component with premium hospitality seating areas, including 70+ suites, The Club Lounge, The Renasant Club, Goal Line Club, President’s Suite, West Festival Club, and Wreck Deck. Proof also provides premium food & beverage services to other sporting and special events throughout the campus.

Proof is seeking an Admin Coordinator to assist with employee scheduling, new hire recruitment processes, and assist in administrative onsite duties. The ideal candidate is organized and personable, knowledgeable in food service, and has strong communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for managing and scheduling event staff. This will include creating schedules and communicating with employees and not for profit volunteer groups.
• Assist with the coordination of hiring new employees, this includes but is not limited to – job fairs, job postings, upkeep of posts, scheduling interviews, conducting interviews, hiring, and scheduling.
• Attending events to assist with employee check in, event day operations, and be a administrative presence to staff, including but not limited to, filing incident reports, assisting with disciplinary action, upholding policies, tracking and overseeing employee files.
• Communicate schedules to staff and follow up often with changes and re-affirming shifts.
• Being a lead with staff accountability and adherence to the venue’s protocol.
• Organize uniforms and ensure they are prepped for the next event.
• Organization of new hire paperwork and upkeep on current employees.
• Assisting with payroll as directed.
• Assist in the training and onboarding programs for all hourly new hires.
• Assist with labor tracking, financial, and weekly reports.
• Assist with events as a lead or attendant.
• Assist with sales, building beos, invoicing clients.
• Performs other related duties as required.

Qualifications

Education and/or Experience

• 2+ years of experience in Staffing, Accounting or pursuing a degree in hospitality or Human Resources, with preferred Food & Beverage/Hospitality experience
• Must live near or be willing to relocate to the Auburn, AL area
• Proficiency in Microsoft Office, written and verbal communication, and teamwork.

Specialty Qualifications

• Highly organized and able to solve problems on the fly
• Customer service mindset with a passion for large scale events and/or food service.
• Proven experience in forming and maintaining a positive work environment that is inclusive and safe.
• Flexibility and adaptable personality.

CORE VALUE AND COMPETENCY REQUIREMENTS

• Business Acumen - Demonstrate comprehension of the job, including policies, practices, and relationships. Possess the expertise and skill levels required of the job and perform with quality.
• Dedication - Dependable, reliable and follows through on projects from inception to completion. Willing to put in as much time as necessary to complete tasks. Demonstrate a win-win attitude: “see it, own it, solve it.”
• Ethics and Integrity - Acts with integrity, honesty and knowledge that promote the company’s culture, values and beliefs while maintaining the highest standards of professional conduct.
• Safety & Security - Observe safety and security standards. Use equipment and materials properly. Comply with safety standards and personal protective equipment requirements. Report potential unsafe conditions or practices to appropriate person immediately. Promote restaurant safety, cleanliness and security compliance at all times.
• Teamwork - Cooperate and be willing to work as a team player to achieve goals and tasks accurately, efficiently and timely.
• Communication - Communicate clearly and effectively with mutual respect, understanding and trust to fellow associates, managers, supervisors and guests. Listen carefully to opinions and views of others; state understanding of what has been heard.
• Initiative - Contribute new ideas and suggestions to enhance productivity and efficiency. Be proactive in troubleshooting problems or issues and take action to mitigate potential problems.
• Adaptability & Planning - Possess the ability to learn new tasks and adjusts well to new situations. Perform well under tight time schedules and pressures to change direction quickly.
• Service Orientation - Demonstrates a sense of urgency. Is welcoming, friendly and smiles when visible to guests.

Work Environment

This position breakdown will range between in-office work and event attendance based on the venue event schedule. Office work entails computer usage, interdepartmental meetings and communications, talking with staff via email, phone, and in person, and assisting with event preparation as needed. Event attendance consists of being a managerial presence available during events. This position’s duties will change based upon business needs for each event. Work duties could be indoors, in temporary structures, and outdoors.

Physical Demands

• Prolonged periods of standing, moving through an event space, and traveling from venue to venue
• Bending, lifting, scooping, and carrying miscellaneous equipment and food items
• At times there will be prolonged times of sitting and computer usage.
• Ability to perform physical tasks, such as but not limited to, lifting approx. 25 lbs.

Position Salary & Benefits

This is considered a part-time position with a pay rate of $25/hour. The working schedule will be dependent upon event needs but will often range from 20-30 hours per week during the football season. The schedule can be flexible with the exception of event days, including but not limited to, all football games days. Additional benefits include daily meals onsite and ample opportunities for career advancement.