CTO Efficiency & Strategy Partner

SimplePractice, LLC; Santa Monica (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, vision, life &dis

401(k) plan with company match

Flexible Time Off (FTO)

Mental health resources

Paid parental leave & Backup Care

Tuition reimbursement

Employee Resource Groups (ERGs)

Job summary

SimplePractice LLC is seeking an Executive Business Partner to partner with our CTO, driving initiatives that make time, information, and leverage more efficient across the org. You’ll lead projects, design systems, and implement AI-enabled approaches to move faster and reduce manual work.

You’ll also perform light day-to-day support, coordinate complex schedules, and prepare concise briefings for key meetings, using AI to synthesize context and drive outcomes.

Qualifications

• 5+ years in a role focused on operational improvement, process design, or project execution — Chief of Staff, Business Operations, Program Manager, or similar — ideally at a software or technology company
• Strong project management instincts: you can scope, plan, execute, and measure the impact of your own work
• Comfort diagnosing inefficiency without waiting to be told exactly what's broken
• Fluency with AI tools and a habit of reaching for them to work faster — research, drafting, summarization, and building lightweight automations
• Clear written communication for project plans, recommendations, and results
• Good judgment and discretion with sensitive information
• A bias toward action — you'd rather run a small pilot and learn than write a long plan

Responsibilities

• Identify where the executive is spending time, attention, or energy inefficiently, and scope a project to fix it
• Design and build systems that improve how information, decisions, and follow-ups move to and from the executive (e.g., a better meeting prep process, a cleaner decision log, a tighter action-item tracker)
• Own discrete projects the executive assigns that are aimed at unblocking their own effectiveness — preparing them for a high-stakes negotiation, restructuring how their staff meeting runs, cleaning up a reporting process that wastes their time
• Build and maintain the infrastructure that keeps the executive's priorities visible and on track across the organization, without the executive having to chase status themselves
• Run pilot projects to test new ways of working before scaling them across the executive's team
• Evaluate and deploy AI tools that reduce the executive's workload — meeting summarization, research synthesis, drafting assistance, automated status tracking — and build the workflows around them so they stick
• Own the planning, logistics and itinerary for team offsites and events both internal to the team and cross functionally across the company. Automating these via AI is a plus.

Skills

Operational improvement

Process design

Project execution

Project management

AI tools fluency

Clear written communication

Judgment and discretion

Bias toward action

Tools

AI tools

Job description

SimplePractice LLC is seeking an Executive Business Partner to partner with our CTO, driving initiatives that make time, information, and leverage more efficient across the org. You’ll lead projects, design systems, and implement AI-enabled approaches to move faster and reduce manual work.

You’ll also perform light day-to-day support, coordinate complex schedules, and prepare concise briefings for key meetings, using AI to synthesize context and drive outcomes.