CTI Culinary Program Admin Assistant (Cohort 3)

Everett High School; Everett (MA); On-site; USD 55,000 - 83,000; Full time

Job summary

Everett Public Schools is seeking a Program Administrative Assistant to support the CTI Culinary Arts adult-training program. The role will provide concentrated administrative and participant support during each cohort to help ensure an organized and successful program launch.

Starting February 2028 through May 2028, the assistant will work on-site during the first one to two weeks of each cohort, assist with orientation, registration, onboarding, and required paperwork, and manage forms,

Qualifications

• High school diploma or equivalent required; associate degree or relevant postsecondary education preferred.
• Experience providing administrative support in an educational, workforce-development, adult-learning, or similar setting preferred.
• Strong organizational, communication, data-entry, and recordkeeping skills.
• Ability to manage confidential participant information appropriately.
• Proficiency with email, shared documents, spreadsheets, and digital recordkeeping systems.
• Ability to communicate effectively and professionally with adult learners, instructors, administrators, and program partners.
• Ability to work independently, manage multiple responsibilities, and meet established deadlines.
• Availability to provide on-site support during the first one to two weeks of each cohort.

Responsibilities

• Provide on-site administrative support during the first one to two weeks of each cohort.
• Assist with participant orientation, registration, onboarding, and required program documentation.
• Collect, review, organize, and maintain participant forms and records.
• Support daily participant check-in and attendance tracking during the opening weeks of each cohort.
• Assist participants with completing required paperwork and accessing program information, schedules, and resources.
• Communicate program expectations, schedules, deadlines, and updates to participants.
• Support instructors and the Program Manager with classroom materials, participant rosters, credential documentation, and program logistics.
• Help identify and follow up on missing participant information or documentation.
• Assist with data entry, recordkeeping, document management, and grant-related administrative requirements.
• Communicate participant questions, attendance concerns, or support needs to the Program Manager.
• Provide additional administrative support during each cohort as assigned.
• Participate in required program meetings and planning activities.
• Complete other program-related responsibilities as assigned by the Program Manager or Director of Career and Technical Education.

Skills

High school diploma or equivalent

Administrative support

Organizational skills

Data-entry

Recordkeeping

Email proficiency

Communication with adult learners

Independent work

On-site availability

Education

Associate degree or relevant postsecondary education preferred

Job description

Everett Public Schools is seeking a Program Administrative Assistant to support the CTI Culinary Arts adult-training program. The role will provide concentrated administrative and participant support during each cohort to help ensure an organized and successful program launch.

Starting February 2028 through May 2028, the assistant will work on-site during the first one to two weeks of each cohort, assist with orientation, registration, onboarding, and required paperwork, and manage forms,