CTI Culinary Arts Program Admin Assistant - Cohort 1

Everett High School; Everett (MA); On-site; USD 3,306,000 - 4,078,000; Full time

Job summary

Everett Public Schools at Everett High School in Everett, MA, is seeking a CTI Program Administrative Assistant to support the administration and coordination of the culinary arts adult-training cohorts. You will assist with participant orientation, onboarding, documentation, and daily check-ins during the opening weeks.

The role is an on-site stipend positioned to ensure organized launches, with duties including data entry, records management, and collaboration with instructors and the Program

Qualifications

• High school diploma or equivalent required; associate degree or relevant postsecondary education preferred.
• Experience providing administrative support in an educational, workforce-development, adult-learning, or similar setting preferred.
• Strong organizational, communication, data-entry, and recordkeeping skills.
• Ability to manage confidential participant information appropriately.
• Proficiency with email, shared documents, spreadsheets, and digital recordkeeping systems.
• Ability to communicate effectively and professionally with adult learners, instructors, administrators, and program partners.
• Ability to work independently, manage multiple responsibilities, and meet established deadlines.
• Availability to provide on-site support during the first one to two weeks of each cohort.

Responsibilities

• Provide on-site administrative support during the first one to two weeks of each cohort.
• Assist with participant orientation, registration, onboarding, and required program documentation.
• Collect, review, organize, and maintain participant forms and records.
• Support daily participant check-in and attendance tracking during the opening weeks of each cohort.
• Assist participants with completing required paperwork and accessing program information, schedules, and resources.
• Communicate program expectations, schedules, deadlines, and updates to participants.
• Support instructors and the Program Manager with classroom materials, participant rosters, credential documentation, and program logistics.
• Help identify and follow up on missing participant information or documentation.
• Assist with data entry, recordkeeping, document management, and grant-related administrative requirements.
• Communicate participant questions, attendance concerns, or support needs to the Program Manager.
• Provide additional administrative support during each cohort as assigned.
• Participate in required program meetings and planning activities.
• Complete other program-related responsibilities as assigned by the Program Manager or Director of Career and Technical Education.

Skills

Organizational skills

Communication skills

Data entry

Recordkeeping

Confidential information handling

Email proficiency

Education

Associate degree or relevant postsecondary education

Job description

Everett Public Schools at Everett High School in Everett, MA, is seeking a CTI Program Administrative Assistant to support the administration and coordination of the culinary arts adult-training cohorts. You will assist with participant orientation, onboarding, documentation, and daily check-ins during the opening weeks.

The role is an on-site stipend positioned to ensure organized launches, with duties including data entry, records management, and collaboration with instructors and the Program