CTE Dean Admin Specialist & Communications Lead

Cape Fear Community College; Wilmington (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Cape Fear Community College is seeking a Senior Administrative Assistant to coordinate the CTE Department’s communications, logistics, and administrative needs while delivering exceptional customer service to faculty, staff, students, donors, vendors, and the public.

The role reports to the Dean of CTE and includes managing the calendar, scheduling, minutes, and front desk duties, along with committee service and staff support. Proactive communication and discretion are essential.

Qualifications

• Associate’s Degree preferred in office systems technology, business administration, or related field.
• Experience in administrative/clerical roles with public contact and confidentiality.
• Advanced computer skills with Microsoft Office programs and web-based environments.

Responsibilities

• Coordinate Dean of CTE’s calendar and scheduling.
• Maintain front desk operations: phones, visits, guest reception.
• Prepare minutes, agendas, and follow-ups; manage communications.
• Assist with budgeting, requisitions, and purchasing activities as needed.
• Support staff and faculty; participate in professional development.

Skills

MS Office proficiency

Customer service

Scheduling

Communication

Interpersonal skills

Education

Associate’s Degree in office systems technology / business administration

Tools

Database management software

Word processing / spreadsheets / presentation software

Job description

Cape Fear Community College is seeking a Senior Administrative Assistant to coordinate the CTE Department’s communications, logistics, and administrative needs while delivering exceptional customer service to faculty, staff, students, donors, vendors, and the public.

The role reports to the Dean of CTE and includes managing the calendar, scheduling, minutes, and front desk duties, along with committee service and staff support. Proactive communication and discretion are essential.