Cross-Property Executive Assistant to General Managers

Perlen House; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Perlen House in San Antonio is seeking an experienced Executive Assistant to partner with two General Managers across Hotel Emma and Perlen House, ensuring alignment and seamless execution of priorities in a luxury hospitality setting.

This role anticipates needs, manages complex calendars, drafts executive communications, and coordinates travel and events. It requires discretion, diplomacy, and strong organizational skills to support leadership across both properties.

Qualifications

• Bachelor's degree preferred; related field or equivalent experience.
• 5+ years supporting senior executives or general managers.
• Experience in luxury hospitality and high-touch service.
• Ability to manage calendars, confidential matters, and competing priorities.
• Excellent written and verbal communication; strong business writing.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams.
• Strong organizational, project coordination, and follow-through skills.
• Independent judgment, professionalism, and diplomacy.
• Flexible to work occasional early mornings/evenings/weekends.

Responsibilities

• Act as trusted extension for General Managers, prioritizing work and protecting time.
• Maintain integrated view of commitments across two properties.
• Prepare agendas, briefing materials, and concise follow-up notes.
• Coordinate travel and related logistics for leaders.
• Draft and format emails, memos, and presentations with executive voice.
• Support cross-property initiatives, meetings, and planning.
• Maintain organized records and assist with expense reports and budgets.
• Represent leadership with discretion and diplomacy.

Skills

Calendar management

Confidentiality

Stakeholder management

Communication skills

Office software suite

Organizational skills

Project coordination

Independent work

Flexibility

Luxury hospitality experience

Education

Bachelor's degree or equivalent experience

Five years of progressive administrative support experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Perlen House in San Antonio is seeking an experienced Executive Assistant to partner with two General Managers across Hotel Emma and Perlen House, ensuring alignment and seamless execution of priorities in a luxury hospitality setting.

This role anticipates needs, manages complex calendars, drafts executive communications, and coordinates travel and events. It requires discretion, diplomacy, and strong organizational skills to support leadership across both properties.