Executive Assistant to GMs, Dual-Hotel Operations

Silver Ventures; San Antonio (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Silver Ventures seeks an Executive Assistant to support two General Managers across Hotel Emma and Perlen House in San Antonio. This full-time role coordinates calendars, travel, and communications with discretion and professionalism.

You will prepare materials for leadership reviews, manage high-visibility requests, and enable timely execution of priorities across both properties in a fast-paced hospitality setting.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or Communications, or equivalent experience.
• Minimum of five years of progressive admin support, including senior executive support.
• Experience in luxury hospitality or high-touch service preferred.
• Ability to manage complex calendars, confidential matters, competing priorities, and high-visibility stakeholder interactions.
• Strong written and verbal communication, with business writing, editing, and presentation skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared documents.
• Excellent organizational, project coordination and follow-through skills.
• Ability to work independently with judgment and professionalism.
• Flexible to support occasional early-morning, evening, weekend, or event-related needs.

Responsibilities

• Coordinate complex calendars and travel for two General Managers across properties.
• Prepare agendas, briefing materials, presentations, and follow-up notes.
• Draft, edit, and format emails, memos, and reports with executive voice.
• Manage incoming correspondence, routing and escalation of time-sensitive matters.
• Support cross-property initiatives, budgets, and expense tracking.
• Maintain organized records and assist with events and visits.

Skills

Calendar management

Executive support

Communication

Discretion

Organizational skills

Project coordination

Problem solving

Attention to detail

Independence

Time management

Education

Bachelor's degree in Business Administration / Hospitality / Communications

Equivalent relevant experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Shared-document environments

Job description

Silver Ventures seeks an Executive Assistant to support two General Managers across Hotel Emma and Perlen House in San Antonio. This full-time role coordinates calendars, travel, and communications with discretion and professionalism.

You will prepare materials for leadership reviews, manage high-visibility requests, and enable timely execution of priorities across both properties in a fast-paced hospitality setting.