Executive Assistant, Luxury Hotel Operations

Silver Ventures, Inc.; San Antonio (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Silver Ventures, Inc. seeks an experienced Executive Assistant to support two General Managers across Hotel Emma and Perlen House in San Antonio. The role focuses on calendar coordination, meeting preparation, and executive communications in a fast-paced luxury hospitality environment.

The ideal candidate brings five-plus years of senior administrative experience, exceptional organizational skills, and a strong sense of discretion to ensure smooth leadership operations across both properties.

Qualifications

• Bachelor's degree preferred; equivalent relevant experience considered.
• Minimum of five years of progressive administrative support experience, including direct support to a senior executive or general manager.
• Experience in luxury hospitality, hotel operations, restaurants, events, or high-touch service environment preferred.
• Demonstrated ability to manage complex calendars, confidential matters, competing priorities, and high-visibility stakeholder interactions.
• Exceptional written and verbal communication skills with strong business writing and presentation capabilities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared-document environments.

Responsibilities

• Coordinate and own complex calendar management across multiple leaders and properties.
• Prepare agendas, briefing materials, and follow-up communications; capture decisions and due dates.
• Draft, edit, and format emails, memos, and reports with executive voice and discretion.
• Coordinate travel arrangements, itineraries, and related logistics, including after-hours changes.
• Support cross-property initiatives, leadership meetings, and operational planning with organized workstreams and milestones.
• Maintain organized electronic and physical records of key documents and approvals.

Skills

Executive support

Calendar management

Communication

Discretion

Stakeholder management

Education

Bachelor's degree in Business Administration, Hospitality, Communications, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Silver Ventures, Inc. seeks an experienced Executive Assistant to support two General Managers across Hotel Emma and Perlen House in San Antonio. The role focuses on calendar coordination, meeting preparation, and executive communications in a fast-paced luxury hospitality environment.

The ideal candidate brings five-plus years of senior administrative experience, exceptional organizational skills, and a strong sense of discretion to ensure smooth leadership operations across both properties.