Cross-Campus Facilities & Events Coordinator

TerraPower; Bellevue (WA); On-site; USD 72,000 - 94,000; Full time

Benefits offered by this job

Competitive Compensation

Short-term incentive payments

Medical & Wellness Benefits

Parental Leave

401k Plan

PTO 21 days

Generous Holiday Schedule

Relocation Assistance

Professional and Educational Support

Job summary

TerraPower in Bellevue, WA is seeking a skilled Meeting Coordinator to manage onsite and offsite meetings, events, and cross‑campus coordination. You will drive logistics, calendars, budgets, and vendor coordination while partnering with AV, Facilities, and Executive Support teams.

The role requires 5 years in customer service, event coordination, and hospitality, with strong communication and problem-solving abilities. A flexible, multi-location operator is essential for success.

Qualifications

• 5 years of experience in customer service, management and hospitality.
• 5 years of experience with event coordination.
• Proficiency in coordinating logistics and schedules.
• Strong communication and problem-solving skills.
• Experience with video conference tools (Teams, WebEx).

Responsibilities

• Coordinate, schedule, and manage logistics for on-site and off-site meetings and events.
• Ensure all meeting and event requirements are captured and executed using the Meeting Request Form.
• Support corporate events including company lunches, Movie Nights, Brewery events, and other employee engagement activities across multiple campuses.
• Assist with planning and logistics for corporate-wide events, including swag coordination and distribution.
• Maintain conference room schedules
• Partner with the audio & visual support team to update and maintain Confluence pages.
• Oversee and update the Administrative and Executive Team Calendars.
• Respond to and manage Jira tickets related to administrative and Facilities needs.
• Assist with lunch expense reporting and reconciliation in Concur.
• Provide backup coverage for Front Desk Access & Hospitality operations.
• Perform general administrative support and special projects as assigned.
• Strong ability to wear multiple hats and support multiple locations at any time.

Skills

Customer service

Event coordination

Logistics coordination

Tools

Teams

WebEx

Microsoft Word

Job description

TerraPower in Bellevue, WA is seeking a skilled Meeting Coordinator to manage onsite and offsite meetings, events, and cross‑campus coordination. You will drive logistics, calendars, budgets, and vendor coordination while partnering with AV, Facilities, and Executive Support teams.

The role requires 5 years in customer service, event coordination, and hospitality, with strong communication and problem-solving abilities. A flexible, multi-location operator is essential for success.