CRM and Email Marketing Specialist

Katten Muchin Rosenman LLP; Chicago (IL); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with employer contribution

Parental leave

Transportation fringe benefit

Back-up care option

Generous paid time off

Disability insurance (short-term &/or長

Job summary

Katten Muchin Rosenman LLP in Chicago seeks a Salesforce and Email Marketing Specialist to support the firm's CRM and email campaigns in Vuture. You will configure Salesforce, automate processes, build dashboards, and ensure data integrity while collaborating with the Marketing team.

Hybrid work enables on-site and remote days, with location flexibility across Chicago, DC, or New York offices. The role requires clear communication, confidentiality, and a proactive approach to adopting new

Qualifications

• Bachelor’s degree and three or more years of experience as a Salesforce Administrator or Salesforce Consultant.
• Experience with marketing automation platforms (Vuture, Marketing Cloud, Pardot, or HubSpot) and campaign management.
• Experience building Salesforce Flow and data quality initiatives.
• Experience leveraging AI tools to improve operations and processes.

Responsibilities

• Configure and maintain the Salesforce platform, including core object and field setup, validation rules, page layouts, user permissions, and supported third‑party integrations.
• Create and maintain screen flows and process automations that streamline data entry, approvals, and repetitive user tasks.
• Design and maintain reports and dashboards for visibility into pipeline, activity, and client relationships.
• Ensure data integrity through regular audits and data hygiene standards across the Firm.
• Translate business needs into scalable Salesforce solutions and drive user adoption.

Skills

Salesforce Administrator

Marketing automation

Data quality initiatives

Analytical thinking

Team player

Problem solving

Education

Bachelor's degree

Salesforce Administrator certificate

Tools

Vuture

Marketing Cloud

Pardot

HubSpot

Job description

Salesforce and Email Marketing Specialist

Katten is a full-service law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Under the general direction of the Marketing Technology and Operations Manager, the Salesforce and Email Marketing Specialist supports Katten’s Salesforce CRM platform and email marketing function. The Specialist builds and deploys email campaigns in Vuture and contributes to email marketing strategy, including audience segmentation, cadence, and performance measurement. The role works closely with the Firm's Digital Marketing Analyst as well as other Marketing team members.

The Specialist supports attorney and staff users and works on Salesforce configuration, process automation, reporting, documentation, and general system troubleshooting. The Specialist actively participates in discovery sessions, helping to translate business needs into scalable platform solutions. The Specialist also ensures that CRM data standards are followed to keep the Firm's database accurate and trustworthy. The role requires clear communication with both technical and non-technical audiences and strict confidentiality in all client and Firm matters.

This position can be located in the Chicago, Washington D.C. or New York office. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential Duties and Responsibilities

include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Configure and maintain the Salesforce platform, including core object and field setup, validation rules, page layouts, user permissions, and supported third‑party integrations.
• Create and maintain screen flows and process automations that streamline data entry, approvals, and repetitive user tasks.
• Work closely with the Marketing team to design and maintain reports and dashboards that give attorneys, business professionals, and Firm leadership visibility into pipeline, activity, and client relationships.
• Ensure data integrity through regular audits and consistent data hygiene standards across the Firm.
• Partner with stakeholders across the Firm to gather requirements and translate them into scalable Salesforce solutions that users will adopt.
• Champion CRM best practices Firmwide, reinforcing consistent data entry habits and effective use of platform functionality.
• Support attorney and staff users with Salesforce onboarding and manage upkeep of written and video training materials.
• Stay current on Salesforce releases and evaluate new features and AppExchange tools relevant to a professional services environment.

Knowledge, Skills and Abilities

• Bachelor’s degree and three or more years of experience as a Salesforce Administrator or Salesforce Consultant. Experience in a law firm, consulting, or professional services environment preferred. Salesforce Administrator certificate required.
• Hands‑on experience with a marketing automation or email marketing platform such as Vuture, Marketing Cloud, Pardot, or HubSpot, including building and deploying campaigns, managing audience segmentation, building forms and landing pages, and interpreting engagement metrics to improve performance.
• Direct experience building process automation with Salesforce Flow, including proactively identifying opportunities to reduce manual effort in cross‑functional workflows.
• Experience leveraging AI tools and technology to improve the efficiency and effectiveness of operations and processes.
• Demonstrated experience leading or executing data quality initiatives, with the ability to speak to a specific project where data integrity was improved, deduplication or standardization logic was built, or governance standards were established, including the measurable impact.
• Strong analytical, critical thinking, and troubleshooting skills, with the ability to assess ambiguous problems, recommend practical solutions, and communicate them clearly to both technical and non‑technical stakeholders.
• Dependable team player who works collaboratively and cooperatively with others in a team‑oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities.

In our Chicago office, the annualized salary range for this position is $85,000 to $100,000. Actual pay will be adjusted based on experience and other job‑related factors permitted by law.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back‑up care option, generous paid time off policy and long‑term and short‑term disability policies.

Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.