CRεST Program Specialist

NC State University; Raleigh (NC); In loco; USD 54.000 - 66.000; Tempo pieno

Descrizione del lavoro

NC State University in Raleigh, NC seeks an experienced administrator to support the CRεST facility. The role focuses on program coordination, outreach, travel, and stakeholder engagement across multiple institutions, under the direction of the Executive Director.

Responsibilities include managing communications, meetings, and procurement workflows, with a focus on efficient operations and federally compliant processes. Bachelor's degree required with at least one year of related experience.

Competenze

• Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
• All degrees must be received from appropriately accredited institutions.

Mansioni

• Coordinate day-to-day administrative operations for the CRεST facility.
• Lead logistical planning for meetings, workshops, and events.
• Manage venue reservations, travel itineraries, and participant registrations.
• Draft newsletters, announcements, and program memos; maintain external communications.

Formazione

Bachelor’s degree

Descrizione del lavoro

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Job Posting Information

Posting Number

Posting Number PG195319SP

Internal Recruitment

Internal Recruitment No

Working Title

Anticipated Hiring Range

Anticipated Hiring Range up to $60,000 commensurate with education and experience

Work Schedule

Work Schedule Monday-Friday 8am-5pm

Job Location

Department

Department CReST

About the Department

The Consortium for Reactor Safety Training (CRεST) aims to develop a highly qualified, skilled, and committed workforce to support current operational nuclear reactors and next-generation nuclear technologies. Supported by the U.S. Department of Energy, a multidisciplinary team of educators, researchers, and technical experts will create standardized training programs, advanced digital tools, and scalable educational pathways to address critical workforce shortfalls across the nuclear energy sector. Led by North Carolina State University, CRεST unifies 12 public universities, two-year community and technical colleges, national laboratories, and nuclear industry leaders across seven southeastern states and Texas. NC State and its consortium partners will provide research, curriculum engineering, advanced simulators and digital twins, credentialing, and community outreach services to further the mission of CRεST.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review the Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

This position serves as the primary operational point of contact for internal stakeholders, external partners, and collaborating organizations. The role independently manages program coordination, strategic communications, workforce development support, event planning, website oversight, purchasing workflows, travel administration, and stakeholder engagement. The position exercises substantial autonomy and judgment in interpreting policies, making operational decisions, and supporting the Center’s strategic goals.

Key Duties & Responsibilities

Program/Project Administration

• Coordinate and manage day-to-day administrative operations for the CRεST facility, supporting workforce development initiatives, regional outreach, and multi-institutional partner engagement under the direction of the Executive Director.
• Establish and maintain efficient administrative procedures, systems, and operational workflows for the CRεST facility.
• Lead logistical planning and execution for all CRεST meetings, regional workshops, Advisory Council meetings, and student programs.
• Manage venue reservations, travel itineraries, catering, participant registration, agenda packages, and post-event summaries.
• Initiate routine purchasing requisitions and vendor orders in university systems (MarketPlace); maintain P-Card transaction logs and itemized receipt documentation for departmental research administration review.
• Coordinate internal and external travel logistics, authorizations, and reimbursement vouchers for visiting scholars, advisory board members, and guest speakers in compliance with university and federal per diem rules.
• Assist with administrative record-keeping for student scholarship applications and participant support documentation.

Communication & Marketing

• Serve as the primary manager of CRεST’s website and affiliated domains, maintaining timely updates for announcements, event postings, research highlights, and partner directories (coordinating with CRεST IT staff on portal infrastructure and server hosting).
• Draft, edit, and circulate CRεST newsletters, digital announcements, public-facing summaries, and program memos.
• Promote consortium visibility and track digital engagement metrics.
• Coordinate outreach logistics with K-12 counselors, community colleges, university partners, and industry stakeholders across 7 southeastern states and Texas.

Consultation & Stakeholder Engagement

• Provide exceptional administrative service to visiting scholars, industry partners, faculty, and students.
• Assist in coordinating meeting schedules and routing policy inquiries to appropriate university or departmental units.
• Serve as the primary administrative liaison for CRεST, coordinating communication among NC State faculty, staff, students, community college coordinators, and 18 consortium partner institutions.

Leadership & Program Execution

• Provide operational leadership across day-to-day administrative functions, workshop logistics, and consortium workflows for the CRεST facility under the direction of the Executive Director.
• Facilitate administrative collaboration across 12 universities, community colleges, national laboratories, and industry partners.

Information Analysis & Decision-Making

• Compile, track, and maintain operational metrics, workshop attendance rosters, and participant feedback data to support CRεST program evaluation.
• Assist the Executive Director in gathering administrative documentation and programmatic data for quarterly and annual DOE grant progress reports and external evaluator (Impact Allies) surveys.

Professional Knowledge

• Apply knowledge of university systems (MarketPlace, Travel, P-Card rules), federal grant compliance guidelines, and departmental research administration procedures to maintain smooth facility and program operations.
• Stay current on consortium operational policies, web tools, and project management applications to continuously improve administrative workflows.

Other Responsibilities

• Other duties as assigned

Qualifications

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Demonstrated experience coordinating complex programs, projects, or administrative operations, including managing timelines, priorities, and multiple concurrent activities.
• Experience planning and executing meetings, workshops, conferences, or other events, including coordinating logistics, travel, vendor services, registrations, and participant communications.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom, and similar collaboration and productivity tools used to support program administration and communications.
• Experience supporting financial and administrative business processes, such as purchasing, travel coordination, reimbursements, P-Card reconciliation, or comparable operational workflows.
• Demonstrated ability to communicate effectively with varied stakeholders while developing professional communications, maintaining organizational websites or digital content, and providing exceptional customer service in a collaborative environment.

Required License or Certification

N/A

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date

Job Open Date 11/13/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 11/19/2026

Notice to Applicants

Please note that the work history on your resume must also be included in your application.

Position Number

Position Number 00112459

Position Type

Position Type SHRA

Position Classification Band Title

Position Classification Band Title University Program Specialist

Position Classification Band Level

Position Classification Band Level Journey

Position Classification Salary Range

Position Classification Salary Range $ 36,381 - $ 91,526

Salary Grade Equivalency

Salary Grade Equivalency NC12

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0

Appointment

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position

Time Limited Position No

Time-Limited Appointment Length (if applicable)

Department Id

Department Id 146201 - CReST

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn of this opportunity?
  • NCSU Website
  • Job Alert (automated email from our system)
  • NCSU Executive Search Services
  • Monster.com
  • CareerBuilder.com
  • InsideHigherEd.com
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Professional Organization
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
• If you learned about this vacancy from "other source" or "other website", please provide the source. (Open Ended Question)
• * Do you possess a Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter
• Contact Information for References

Optional Documents

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]