Creative Staffing & Resource Coordinator

DE-YAN; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

DE-YAN is seeking a Talent & Resource Coordinator to support staffing and resource organization within the Talent Operations team. This hands-on role focuses on keeping creative staffing, scheduling, and resource information organized and up to date across the studio.

You will work closely with the Sr. Resource Manager, Creative Directors, and Producers to support day-to-day staffing needs, maintain accurate schedules, coordinate freelance talent, and provide clear visibility into availability

Qualifications

• 2–4 years of experience in resource management, creative operations, or a similar coordination role.
• Strong organizational skills and attention to detail.
• Proficient with schedules, trackers, and operational systems.
• Clear, professional communicator who collaborates across teams.
• Familiarity with Float is a plus; GSuite proficiency is valued.

Responsibilities

• Support the Sr. Resource Managers with day-to-day staffing and scheduling.
• Maintain accurate team schedules and allocations in Float.
• Track team availability, upcoming roll-offs, and capacity across projects.
• Coordinate staffing updates with Creative Directors, Producers, and project teams.
• Identify scheduling conflicts or gaps and flag them to the Sr. Resource Manager.
• Prepare staffing updates for weekly resource planning meetings.
• Assist with time-off tracking and routing requests.
• Maintain and update the creative team skills matrix.
• Support resource management process improvements and documentation.
• Collaborate with Account Management, Production, Creative, and Talent & Operations to support staffing needs.
• Communicate staffing updates across teams.
• Support ad hoc resourcing projects and studio-wide planning.
• Build strong working relationships across the studio and serve as a reliable scheduling contact.

Skills

Organizational skills

Communication

Multitasking

Proactive problem solving

Tools

Float

GSuite

Job description

DE-YAN is seeking a Talent & Resource Coordinator to support staffing and resource organization within the Talent Operations team. This hands-on role focuses on keeping creative staffing, scheduling, and resource information organized and up to date across the studio.

You will work closely with the Sr. Resource Manager, Creative Directors, and Producers to support day-to-day staffing needs, maintain accurate schedules, coordinate freelance talent, and provide clear visibility into availability