Creative Production Specialist: Shoots & Assets

Havenly; Denver (CO); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid parental leave

Volunteer days off

Generous PTO

Free design services

Furniture discounts

Merchandise/anniversary credits

Job summary

Havenly is seeking a Creative Production Coordinator to support the creative production team in keeping photoshoots, studio operations, and projects running smoothly. You’ll collaborate with creative, marketing, merchandising and product teams, coordinating shoots and assets across Havenly’s portfolio.

You’ll own call sheets, schedules, permits, contracts, on-set operations, and asset management while adapting to a fast-paced, cross-functional environment. This role is on-site at our Denver HQ.

Qualifications

• 1–3 years of experience in a production, studio, marketing or creative operations role.
• Experience supporting photo and/or video production, including coordinating logistics, documentation, vendors, talent, products or other production needs.
• Exceptional organizational skills—you’re comfortable managing multiple tasks and never let the details fall through the cracks.
• Strong project management skills and the ability to manage timelines, action items and competing priorities across multiple projects.
• Familiar with tools like Google Workspace, project-management tools (e.g., Asana or Airtable) and working in a fast-paced creative environment.

Responsibilities

• Coordinate logistics for photo and video shoots, including preparing call sheets, schedules, permits, COIs, contracts and other production materials.
• Support on-set operations for photo and video productions, coordinating talent, crew, products, props, wardrobe, equipment and other production needs to keep shoots running smoothly and on schedule.
• Manage incoming and outgoing product samples, props and creative assets, including tracking, labeling, organizing and ensuring everything is shoot-ready.
• Support the creative studio’s day-to-day operations, helping keep the space organized, inspiring and functioning efficiently.
• Coordinate with photographers, stylists, set designers, models, vendors and other partners to ensure production details are aligned and needs are met.
• Coordinate with offshore partners and sourcing teams as needed to support production needs, track requests and ensure products, props and other assets are sourced and delivered according to project requirements.
• Serve as a key point of contact across creative, marketing, merchandising and product teams to keep production logistics, timelines and deliverables on track.

Skills

Production experience

Organizational skills

Project management

Google Workspace

Asana

Airtable

Cross-team collaboration

Ownership

Ambiguity handling

Tools

Asana

Airtable

Google Workspace

Job description

Havenly is seeking a Creative Production Coordinator to support the creative production team in keeping photoshoots, studio operations, and projects running smoothly. You’ll collaborate with creative, marketing, merchandising and product teams, coordinating shoots and assets across Havenly’s portfolio.

You’ll own call sheets, schedules, permits, contracts, on-set operations, and asset management while adapting to a fast-paced, cross-functional environment. This role is on-site at our Denver HQ.