Creative Operations Manager

PISTOLA Denim; Los Angeles (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Pistola Denim is seeking an experienced creative project manager to lead end-to-end production for two fashion brands in Los Angeles. You will coordinate shoots, asset creation across e‑commerce, email, and campaigns, and manage briefs, timelines, and approvals with internal and external teams.

The role requires strong organizational skills, proactive problem solving, and proficiency with Asana, Adobe Creative Suite, and Figma, with on-site work at our LA headquarters.

Qualifications

• 8+ years in creative project management, production operations, or creative operations.
• Hands-on experience coordinating photoshoots and post-production with internal teams and external partners.
• Highly organized, able to manage multiple projects across two brands and maintain timelines.

Responsibilities

• Manage creative projects from brief to delivery, establishing timelines, milestones, and approval deadlines across both brands.
• Coordinate asset creation for e-commerce, email, paid media, and brand campaigns.
• Maintain Asana as the central source for project status, feedback, and deadlines.
• Coordinate internal designers, copywriters, and external partners to balance workloads and ensure briefs are complete.

Skills

Creative project management

Production coordination

Organizational skills

Communication

Proactive problem solving

Asana

Adobe Creative Suite

Figma

Tools

Asana

Adobe Creative Suite

Figma

DAM systems

Job description

What You’ll Do:

• Manage creative projects from brief to delivery, establishing timelines, milestones, responsibilities, and approval deadlines across both brands.
• Coordinate asset creation for e-commerce, email, paid media, organic social, wholesale, seasonal lookbooks, and brand campaigns.
• Manage creative intake and prioritize requests in partnership with Marketing and Creative, ensuring briefs are complete and teams have what they need to execute.
• Maintain Asana as the central source for project status, deliverables, feedback, and deadlines.
• Coordinate internal designers, copywriters, and external creative partners, balancing workloads and flagging scheduling conflicts or resource needs.
• Support cross-functional project tracking across both brands, keeping stakeholders aligned on priorities, dependencies, and next steps.
• Partner with Marketing and the Art Director to plan and execute campaign, lookbook, and e-commerce photoshoots.
• Coordinate casting, talent availability, crew, locations, schedules, and production logistics in alignment with approved creative direction and budgets.
• Serve as a production contact for photographers, agents, digital teams, and other external partners, aligning everyone on shoot requirements, deliverables, and timing.
• Coordinate with internal teams on shot lists, product readiness, samples, and channel-specific asset needs.
• Provide on-set production support to help keep shoots organized, on schedule, and aligned with planned deliverables.
• Manage photo and video post-production workflows, including selects, retouching, editing, review rounds, and final delivery.
• Consolidate feedback from internal stakeholders and communicate clear, actionable direction to external partners.
• Track asset versions and approvals, ensuring final deliverables meet the brief, technical specifications, and launch deadlines.
• Partner with E-Commerce and Digital teams to confirm asset formats, crops, naming conventions, and handoff requirements.
• Maintain an organized digital asset library so approved files are current, accessible, and easy to locate.

Who You Are:

• Experienced: 8+ years in creative project management, creative operations, or production, ideally within fashion, retail, or e-commerce.
• Production-savvy: Hands-on experience coordinating photoshoots and managing photo and video post-production with internal teams and external partners.
• Highly organized: Comfortable managing multiple projects, shifting priorities, and detailed timelines across two brands.
• Proactive: Able to anticipate dependencies, identify bottlenecks, and resolve issues before they affect delivery.
• Collaborative: A clear, confident communicator who builds strong working relationships and keeps teams accountable.
• Tool-proficient: Strong working knowledge of Asana or a similar project management platform, digital asset management systems, and creative review workflows. Familiarity with Adobe Creative Suite and Figma is a plus.
• Locally based: Available to work on-site at our Los Angeles headquarters and attend local shoots.