Creative Operations & Asset Coordinator

Within; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Unlimited vacation policy

Monthly Phone Stipend

Medical, Dental, and Vision insurance

401(k) plan with matching

Dog friendly office

Hybrid work opportunity

Bonus - $50/week Seamless allowance

Job summary

WITHIN, a leading Performance Branding company, is seeking a Production Coordinator in New York City to keep creative work moving and on schedule.

You’ll manage a moderate-to-large flow of assets between copywriters, designers, and motion designers, ensuring correct versions, timely delivery, and clear communications with internal teams and external partners. Hybrid work option available.

Qualifications

• 2+ years in production coordination or project management on an agency or in-house creative team.
• Experience supporting B2B clients is a major bonus.
• Strong verbal and written communication with internal teams, clients, and external partners.
• Exceptional organizational and information-management skills; able to manage multiple tasks and priorities in a fast-paced environment.
• Meticulous eye for quality and detail.
• Proficiency in word processing, spreadsheets, and presentation software.
• Proactive problem-solver, adaptable to evolving project needs.

Responsibilities

• Manage flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery
• Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines
• Maintain clean, consistent file organization and naming systems so assets are always findable and current
• Understand core creative roles (copy, design, motion design, post-production) and how work moves through the pipeline
• Communicate directly and proactively with internal team members and external partners
• Recall and provide project details (who, when, where) on demand, and route inquiries to the right person
• Spot liabilities or gaps in creative concepts and timelines that could complicate delivery, and raise them early
• Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger
• Proof and correct spelling and grammar across documents, sheets, and slides

Skills

Communication

Organization

Attention to detail

Problem-solving

Time management

Education

Bachelor's degree in Film, Media Production, Communications

Tools

Asana

Frame.io

DAM platforms

Job description

WITHIN, a leading Performance Branding company, is seeking a Production Coordinator in New York City to keep creative work moving and on schedule.

You’ll manage a moderate-to-large flow of assets between copywriters, designers, and motion designers, ensuring correct versions, timely delivery, and clear communications with internal teams and external partners. Hybrid work option available.