Digital Asset Coordinator

Kodify; United States; Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Training budget

Generous PTO

Sabbatical after 3 years

Birthday day off

Parental leave

Health insurance

Wellness budget

Latest tech equipment

Company retreats

Snacks and drinks

Job summary

Kodify in the United States seeks a detail-oriented Content Coordinator to support our Content and Post Production teams. You’ll manage daily flow of assets, track deadlines, and coordinate with production, post, and web teams to ensure timely delivery.

You will organize files, maintain records, and help with metadata in our CMS. This fast-paced role suits someone who keeps multiple projects organized and communicates clearly across teams.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shifting priorities.
• Proactive in providing updates and seeking clarification when needed.
• Comfortable using Smartsheets, Google Sheets, Dropbox, Frame.io, and Adobe Creative Suite.
• Basic understanding of digital media formats (photo/video).
• Familiarity with asset storage or archiving systems is a plus.
• Ability to lift 30+ pounds when handling media or equipment.

Responsibilities

• Track project statuses and keep schedules up to date.
• Maintain timelines and task lists with Smartsheets/Sheets.
• Coordinate with internal teams and outside vendors.
• Document asset delivery, feedback, and updates.
• Assist with archiving materials and distribution to editors.
• Update storage systems and CMS metadata.

Skills

Organizational skills

Attention to detail

Project coordination

Communication

Tools

Smartsheets

Google Sheets

Dropbox

Frame.io

Adobe Creative Suite

Job description

We're based on over 15 years of success, producing world-class video content and building, developing, and managing a number of high-traffic websites. Our award-winning content and websites are created exclusively by us and directly for the use of millions of users worldwide. At Kodify, we're not just pushing boundaries in online entertainment—we're rewriting the script! Our goal is to empower our people with everything they need to pioneer innovation in our industry. Our culture is our secret sauce, and we're committed to preserving and enhancing it every step of the way.

Join our crew, where the Kodify team is not just an asset—it's our crown jewel. We prioritize their growth and well-being above all else, ensuring they're set up for success and always inspired to deliver their best work.

As a rapidly expanding company with diverse hubs across the globe and over 20 vibrant national cultures, working with us means embracing thrilling challenges tailor-made for a star Digital Asset Coordinator.

YOUR ROLE:

We are looking for a detail-oriented and organized Content Coordinator to support our Content and Post Production teams. This position is ideal for someone who enjoys working across multiple projects, keeping track of deadlines, coordinating with different teams, and ensuring that digital media assets are handled efficiently and accurately.

You’ll assist with the daily flow of content throughout the post-production pipeline—helping to organize, track, and distribute files, update records, and support communication between teams. This role is well-suited for someone who is comfortable working in a fast-paced environment and enjoys bringing order to creative processes.

YOUR RESPONSIBILITIES:

Project & Workflow Coordination

• Track the status of various projects and assist in keeping schedules up to date.
• Help maintain project timelines and organize task lists using tools like Smartsheets and Google Sheets.
• Support communication between internal teams (production, post, web, systems) and outside vendors.
• Keep clear and organized documentation of asset delivery, feedback, and updates.

Asset Handling & Distribution

• Assist with receiving, organizing, and archiving production materials (video, audio, photos, hard drives).
• Help retrieve and distribute raw assets and final deliverables to editors and other stakeholders.
• Monitor and update storage systems (Dropbox, local drives) to ensure content is properly backed up and organized.

Quality Review & Delivery Support

• Assist in reviewing final content for technical accuracy and brand consistency.
• Help upload content and update metadata, images, and thumbnails in the content management system (CMS).
• Ensure that assets are documented and shared with the appropriate teams in a timely manner.

General Support & Troubleshooting

• Assist with locating archived files or resolving basic technical issues with media storage.
• Help maintain records related to legal documentation and content delivery.
• Support monthly DVD requests and assist with other project-related tasks as needed.

WHAT WE OFFER:

• Generous training and development budget (10% of your annual salary)
• Competitive salary
• Generous PTO
• 1 month paid sabbatical after 3 years with us!
• 1 day off on your Birthday
• Extended parental leave
• Health and Wellness Budget
• Health insurance
• Cool and modern office space
• Latest tech equipment
• Healthy snacks and drinks provided at all times
• Opportunity to travel internationally in Company retreats!

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and stay on top of shifting priorities.
• Proactive in providing updates and asking for clarification when needed.
• Comfortable using tools like Smartsheets, Google Sheets, Dropbox, Frame.io, Adobe Creative Suite.
• Basic understanding of digital media formats (photo/video).
• Familiarity with asset storage or archiving systems is a plus.
• Must be able to lift 30+ pounds when handling physical media or equipment.

Nice to Have:

• Exposure to post-production or content workflows.
• Interest or experience in media, entertainment, or creative industries.
• Enjoys organizing systems and streamlining processes.