Creative Advertising Admin — Hybrid Support to Leads

Niceboard; Los Angeles (CA); Hybride; USD 48 000 - 60 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Leave

Tuition Reimbursement

Résumé du poste

NBCUniversal is seeking an Administrative Assistant, Creative Advertising, to support the Head of Creative Advertising and team. The role covers calendar management, travel and expense processing, coordination with internal teams and external partners, and documentation of creative workflows.

The position requires strong organizational skills, initiative, and the ability to work with senior executives and production partners.

Qualifications

• Excellent written and verbal communication skills.
• Highly organized with attention to detail and ability to manage multiple priorities.
• Strong sense of initiative, follow-through and accountability.
• Ability to anticipate needs, exercise sound judgment and solve problems.
• Collaborative, team-oriented, service-focused mindset.
• Comfortable working with senior executives, filmmaking teams, agencies, and cross-functional partners.

Responsabilités

• Provide administrative support including calendar scheduling, travel coordination, expense processing, filing, phone coverage, and meeting agendas.
• Assist with tracking creative deadlines and maintaining organized project materials for audiovisual campaigns to support department workflow management.
• Distribute, file, and organize creative materials for cross-functional review and internal meetings.
• Coordinate routine correspondence and materials between external partners, filmmakers, and internal teams, as directed.
• Support purchase order and budget tracking processes, including data entry, updates, and follow-up on outstanding items.
• Research competitive materials and track current work from trailer agencies.
• Coordinate department meetings, reviews, and team events.
• Prepare meeting materials, agendas, and follow-up notes as needed.
• Maintain department distribution lists, filing systems, and contact databases.
• Handle confidential information and materials related to unreleased films with discretion and care.
• Perform other administrative duties and department support tasks as assigned.

Connaissances

Excellent communication

Highly organized

Initiative & ownership

Proactive problem-solving

Collaborative & service-focused

Executive-facing professionalism

Description du poste

NBCUniversal is seeking an Administrative Assistant, Creative Advertising, to support the Head of Creative Advertising and team. The role covers calendar management, travel and expense processing, coordination with internal teams and external partners, and documentation of creative workflows.

The position requires strong organizational skills, initiative, and the ability to work with senior executives and production partners.